Discuss, consider, and take appropriate action on approving the Software as a Service Agreement (SaaS) with Granicus for the AVIOR System to support the recording, broadcasting, and transcription of Commissioner's Court proceedings, in the amount of $149,296.15 for year 1 and acknowledgment that the agreement establishes a two-year contract term, pursuant to TIPS cooperative contract #220105, and authorize the execution of the agreement. Funding Source is P577.

Williamson County utilizes audiovisual and digital recording systems to ensure accurate, accessible, and transparent documentation of Commissioner's Court proceedings.  To enhance the County's broadcast, recording and transcription capabilities, the County seeks to enter into an agreement with Granicus LLC for the deployment and support of the AVIOR System.  The AVIOR solution provides integrated tools for live recording, remote broadcasting, and automated transcription.  Under the proposed agreement, the contract will begin on the date of signature and continue through establishing a two (2) year term. The system package includes the AVIOR Pro Remote Broadcast System with a five-camera configuration, along with the purchase of an additional sixth camera.  The agreement also includes Social Media EX Stream Plus to support broadcasting and streaming operations across multiple platforms. 

The annual not-to-exceed amounts are as follows:
    * Year 1: $149,296.15
    * Year 2: $77,810.59

These amounts include equipment, system components, and the service and support associated with the AVIOR System.  Additional detail is provided in the attached Granicus pricing schedule.  The desired project completion date is October 31, 2027. Funding for this project will come from P577.  The agreement and associated expenditures have been reviewed and approved by the Auditor's Office and Information Services.  Origination #4331.  The department's Point of Contact is Holly Shell.