Discuss, consider and take any necessary action regarding approval of postage meter leases from Pitney Bowes to support operations of the District Clerk and County Clerk’s Offices. Action may include consideration of either 36 or 60-month term(s) and any related incentive pricing.

This lease is with Pitney Bowes for a SendPro P Series Postage Machine for the Williamson District Clerk’s and County Clerk’s Office. These new machines will replace old Pitney Bowes machines currently located in their offices that Pitney Bowes no longer will service. The current machines are on the BuyBoard COOP 496-15. Originally, the 36 month Agreements were approved in Court on January 10, 2017. When the order for the equipment was processed, it was discovered Pitney Bowes provided the County with incorrect pricing. Originally, they had quoted us $478.95/month, the correct price is $475.47 – lowering the monthly costs by $3.48. The correction was placed on the February 7, 2017 Agenda, but removed by Commissioner Court requesting to review a 60-month lease option with a potential lower cost. The 36-month quote is $475.47/month, with a full-term total $17,116.92. The 60-month quote is $358.80/month, with a full term total $21,528.00.