Discuss, consider and take any appropriate action to accept small gift items from the general public, pursuant to Tex. Loc. Gov't Code § 81.032, consisting of de mininus personal property such as animal food, crates, supplies, leashes, and collars, and authorize donation for civic purpose and to support operations of the Williamson County Regional Animal Shelter, pursuant to Tex. Loc. Gov't Code § 263.152 (a)(4).

The animal shelter operates on county-owned land and is funded significantly by the county. It is necessary to document legal compliance and adequate oversight regarding its donation programs. While all monetary donations are subject to receipting, auditing, and notated on the commissioners court agenda, there has not been express approval implemented for small personal property items that assist the animal shelter operations. Due to the unique nature of having a large number of small items, it is not deemed feasible to inventory these types of donations due to their low fair market value. However, items that have sufficient value to inventory (e.g., personal property items with an estimated value over $100) must be reported to the Purchasing Agent so that they may be properly approved for use or disposed of via the county’s authorized auction procedures. An example of this will be annual fund-raising events where the shelter obtains large items of value for use in generating funds at auction for the event. These items will be reported in the form of a spreadsheet to the Purchasing Agent and approved for an official purpose under their own agenda items, pursuant to the gift donation statute found at Tex. Loc. Gov’t Code § 81.032.