Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Fleet Vehicles Fiscal Year 2024-2025 for various Williamson County Departments under IFB #24IFB47.

Williamson County seeks to purchase new and replacement fleet vehicles in the Fiscal Year 2024-2025. To enhance our acquisition strategy, Williamson County seeks to take part in the Order Bank Cycle for fleet vehicles that opens in advance of the County’s October 1st budget cycle.  Fleet dealerships require a Non-binding Letter of Intent (LOI) to secure inventory from the Order Banks. 

Anticipated purchases include Law Enforcement Chevy Tahoes, pick-up trucks and other vehicles.  As pricing for the 2025 models is unknown, the solicitation award will be based on dealer's percentage of mark-up over manufacturer invoice for the pick-up trucks and other vehicles.  This will award a one-year plus two, one-year renewals.  

The Letters of Intent will route back through Commissioner’s Court for approval and will require the Judge’s signature.  Funding Source: Various departmental funding sources as approved for the Fiscal Year 2024-2025. Department Contacts: Joy Simonton and Kevin Teller.