Discuss, consider and take appropriate action on approving the agreement between Williamson County and Pitney Bowes, Inc. for SendSuite Tracking and equipment in the amount of $10,377.81 pursuant to BuyBoard contract #576-18, and authorizing execution of the agreement.

Approval of this item will support the operations of the Williamson County Tax Office by allowing them to track mail.  Agreement attached outlines the software, subscription, and maintenance details.  IT has approved this technology request.  Initial purchase total is $8,360.91.  In addition to the purchase price there is an annual fee of $587.35.  This annual fee is free for the first year.  Monthly software maintenance is $224.10, billed quarterly at $672.30.  Total amount for FY21 would be $10,377.81.  Purchase for FY21 will be charged to VIT funds.  Fees for subsequent years will be budgeted and charged to General Fund: Software Maintenance in the amount of $2,689.20 to .004505 and Equipment Maintenance Fees in the amount of $587.35 to .004500.  Department contact is Judy Kocian.