18.
Commissioners Court - Regular Session
- Meeting Date:
- 06/02/2026
- Title:
- Approval of Contract #2026-234 with CivicPlus LLC for DocAccess and Annual Subscription to Support ADA and Section 508 PDF Accessibility Compliance for Information Systems Department
- Submitted For:
- Joy Simonton
- Submitted By:
- Sandra Malcolm, Purchasing
- Department:
- Purchasing
- Agenda Category:
- Consent
Information
Agenda Item
Discuss, consider, and take appropriate action to approve Contract #2026‑234 between Williamson County and CivicPlus, LLC for the purchase of the CivicPlus DocAccess platform and annual subscription services to support ADA and Section 508 PDF accessibility compliance for all publicly posted Williamson County documents on the website, in the amount of $44,422.55 for year one, with all expenditures to be applied to the forthcoming fiscal year, procured through the TIPS Cooperative Contract #220105, and authorize the execution of the contract. The annual recurring cost for DocAccess is $71,591.57 per year. Year 1 includes a discount of $33,344.02, making the total investment for the first 12 months $44,422.55, but the standard annual service cost listed is $71,591.57 (subject to a 5% increase starting in year 2). The agreement covers a 24-month initial term followed by automatic one-year renewals unless notice is given. Funding for this purchase will be from 01.0100.0503.005741 for FY27.
Public Background
Fiscal Impact
| From/To | Acct No. | Description | Amount |
|---|
Attachments
No file(s) attached.
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| County Judge Exec Asst. | Delia Colon | 05/26/2026 04:10 PM |
- Form Started By:
- Sandra Malcolm
- Started On:
- 05/22/2026 11:38 AM
- Final Approval Date:
- 05/26/2026