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18.
Commissioners Court - Regular Session
Meeting Date:
06/02/2026
Title:
Approval of Contract #2026-234 with CivicPlus LLC for DocAccess and Annual Subscription to Support ADA and Section 508 PDF Accessibility Compliance for Information Systems Department
Submitted For:
Joy Simonton
Submitted By:
Sandra Malcolm, Purchasing
Department:
Purchasing
Agenda Category:
Consent

Information

Agenda Item

Discuss, consider, and take appropriate action to approve Contract #2026‑234 between Williamson County and CivicPlus, LLC for the purchase of the CivicPlus DocAccess platform and annual subscription services to support ADA and Section 508 PDF accessibility compliance for all publicly posted Williamson County documents on the website, in the amount of $44,422.55 for year one, with all expenditures to be applied to the forthcoming fiscal year, procured through the TIPS Cooperative Contract #220105, and authorize the execution of the contract. The annual recurring cost for DocAccess is $71,591.57 per year. Year 1 includes a discount of $33,344.02, making the total investment for the first 12 months $44,422.55, but the standard annual service cost listed is $71,591.57 (subject to a 5% increase starting in year 2). The agreement covers a 24-month initial term followed by automatic one-year renewals unless notice is given. Funding for this purchase will be from 01.0100.0503.005741 for FY27.

Public Background


Fiscal Impact

Attachments

No file(s) attached.

Form Review

Inbox Reviewed By Date
County Judge Exec Asst. Delia Colon 05/26/2026 04:10 PM
Form Started By:
Sandra Malcolm
Started On:
05/22/2026 11:38 AM
Final Approval Date:
05/26/2026