Consent-Health & Human Services # 35.
Board of Supervisors
- Meeting Date:
- 07/26/2022
- Brief Title
- Agreement with TLCS, Inc. dba Hope Cooperative for Bridge Program Homeless Services
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Subject
Approve the agreement with TLCS, Inc. dba Hope Cooperative in the amount of $614,132 for the period of February 1, 2022 through October 31, 2022 for the provision of Bridge Program Rapid Rehousing Services as a subrecipient of the Emergency Solutions Grant-Coronavirus Round 2. (No general fund impact) (Sullivan)
Recommended Action
- Approve agreement with TLCS, Inc. dba Hope Cooperative in the amount of $614,132 for the period of February 1, 2022 through October 31, 2022 for the provision of Bridge Program Rapid Rehousing Services as a subrecipient of the Emergency Solutions Grant-Coronavirus Round 2 (ESG-CV2); and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to 1) exercise optional extension up to $440,174 for the period of November 1, 2022, through June 30, 2023, and 2) issue related optional extension notice. Please see Att. A. Agreement.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
On or about June 1, 2020 the California Department of Housing and Community Development released a Notice of funding Availability (NOFA) for the Federal Emergency Solutions Grant Program Coronavirus (ESG-CV). The funding was allocated to the Homeless and Poverty Action Coalition (HPAC) for the purpose of preventing, preparing for, and responding to coronavirus. On or about June 24, 2020, HPAC voted to make Yolo County the administrative entity for the ESG-CV funds. On or about December 22, 2020, the County entered into State Agreement No. 20-ESGCV1-0035 (“State Contract”) with the Department of Housing and Community Development (“Department”), via the Department’s administration of the Federal CARES Act Emergency Solutions Grants (“ESG-CV”) Program, pursuant to the provisions of the 2020 Federally enacted Coronavirus Aid, Relief, and Economic Security Act, Title XII, Homeless Assistance Grants Section (“CARES Act”) and any waivers including the HUD Mega-Waiver dated April 1, 2020, and were not superseded by the CARES Act, pursuant to the provisions of 42 USC 11371; 42 USC 11378; 24 CFR Part 576; all as shall be amended from time to time.
On or about June 9, 2021, the Department of Housing and Community Development amended the State Contract to add ESG-CV Round 2 funding.
On July 27, 2021, an agreement with Interfaith Rotating Winter Shelter dba Heart of Davis was executed for the provision of Rapid Rehousing as a subrecipient of the Emergency Solutions Grant-Coronavirus.
On February 1, 2022, Heart of Davis could no longer provide the services within the scope of the contract, and services were then provided by TLCS, Inc. dba Hope Cooperative.
Approval of this Agreement will allow TLCS, Inc. dba Hope Cooperative to provide continuity of service for up to 39 adults receiving rapid rehousing services from the Bridge Program while waiting for housing vouchers and project-based housing.
On or about June 9, 2021, the Department of Housing and Community Development amended the State Contract to add ESG-CV Round 2 funding.
On July 27, 2021, an agreement with Interfaith Rotating Winter Shelter dba Heart of Davis was executed for the provision of Rapid Rehousing as a subrecipient of the Emergency Solutions Grant-Coronavirus.
On February 1, 2022, Heart of Davis could no longer provide the services within the scope of the contract, and services were then provided by TLCS, Inc. dba Hope Cooperative.
Approval of this Agreement will allow TLCS, Inc. dba Hope Cooperative to provide continuity of service for up to 39 adults receiving rapid rehousing services from the Bridge Program while waiting for housing vouchers and project-based housing.
Performance Measures included in this Agreement are as follows:
The Performance Measures associated with this Agreement are included in the Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
ESG CV Round 2 funding was issued through a local selection process held by non-conflicted members of HPAC that reviewed and scored each proposal, made a recommendation to the HPAC Board, and as a result of the HPAC Board vote a proposal submitted by Heart of Davis was selected for these services. When Heart of Davis could no longer provide the services within the scope of the contract, HPAC voted to transfer unspent ESG-CV funding to TLCS.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 614,132
- Amount budgeted for expenditure:
- $ 614,132
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- ESG-CV2
- $474,902
- CDSS PRK/Rehousing Fundin
- $139,230
Further explanation as needed:
No general funds are required by this action. These services will be funded by ESG-CV2, and CDSS PRK/Rehousing. The total amount of this action is $614,132 for the period of February 1, 2022 through October 31, 2022. The amount of $614,132 is included in the HHSA adopted budget for fiscal year 2021-22.
The following is the breakdown of funding for this agreement.
| Initial Term | Funding Source | Funding Amount | Total Funding |
| February 1, 2022 through October 31, 2022 |
ESG-CV2 | $474,902.05 | $614,132 |
| CDSS PRK/Rehousing | $139,229.95 | ||
The agreement also includes an extension option for the period of November 1, 2022 through June 30, 2023 in an amount less than or equal to $440,174
| Optional Term | Revised Agreement Expiration Date | Maximum Increased Funding Amount |
Revised Agreement Lifetime Maximum |
| November 1, 2022 through June 30, 2023 |
On or before June 30, 2023 |
Less than or equal to $440,174 |
Less than or equal to $1,054,306 |
In no event shall the term of the agreement extend beyond June 30, 2023, nor shall the total contract maximum exceed, including the extension options, exceed the amount of ONE MILLION FIFTY-FOUR THOUSAND THREE HUNDRED SIX DOLLARS ($1,054,306) unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | raltamirano | 07/13/2022 08:02 AM |
| County Counsel | Hope Welton | 07/13/2022 08:14 AM |
- Form Started By:
- Laura Checa
- Started On:
- 05/24/2022 07:41 PM
- Final Approval Date:
- 07/14/2022