Approve amendment to the revenue agreement for animal control services with the University of California, Davis to extend the term through June 30, 2023 and increase compensation by $63,194. (No general fund impact) (Lopez/Johnson)

Approve amendment to the revenue agreement for animal control services with the University of California, Davis (UCD) to extend the term through June 30, 2023 and increase compensation by $63,194.

Yolo County, through the Sheriff’s Office Animal Services Section, is contractually responsible for providing all cities, unincorporated areas, and the campus of UCD with animal control ordinance enforcement, dog licensing, shelter operation and spay/neuter education services. In the past fiscal years, the Sheriff’s Office has contracted with the City of Davis, City of West Sacramento, City of Winters, City of Woodland, and UCD to receive reimbursement of such services.  The term of the proposed five agreements with each jurisdiction is from July 1, 2022 through June 30, 2023 with all agreements totaling $2,630,829 as detailed in the table below.

Services shall be limited to 8:00 a.m. to 5:00 p.m., Monday through Saturday. Services will be provided outside these specific hours only when authorized in advance by a representative of the requesting city, except for when required by Health and Safety Code section 121595 and 121600 or Penal Code section 597(f). In addition to the agreed compensation amounts, an additional hourly fee of $47.00 per hour will be reimbursed by the cities for any extraordinary incident defined as requiring a response time of more than ten County staff hours.
 
Total program cost to the cities and UCD is based on the Recommended Fiscal Year 2022-23 Animal Services budget.  The total program cost is allocated between the cities of Davis, West Sacramento, Winters, Woodland, UCD, and Yolo County based on a three-year rolling averages of the number of animals housed and number of calls for service in order to smooth out any drastic changes to patrol calls, animals housed, and /or licenses sold from year to year.  As a result, net program costs are recovered through these revenue agreements, with Yolo County only responsible for the portion of costs associated with animal shelter and patrol services provided to the unincorporated areas of the county.
 
For Fiscal Year 2022-23, Sheriff’s Office fiscal staff presented the cities with their calculated contract amount, with the understanding that the quarterly amount to be billed per the contract would be reduced by the amount of licenses sold for that jurisdiction and other revenues received during the quarter. This ensures that the Animal Services budget will realize their full revenue appropriation of $3,424,116 while potentially reducing agreement amounts and increasing licensing compliance.
 
The one-year term revenue agreement allows for budgetary flexibility year over year. The Sheriff’s Office will continue to work with the participating agencies to look at every option possible to optimize the operating expenditures, increase revenues, and enhance the services provided by the Animal Services Section.  The participating agencies have agreed to take a more active role in reducing service calls after hours, which has been in effect since 2015.
 
UCD has chosen to amend their FY 2021-22 contract document, extending the term through June 30, 2023 and increasing the maximum compensation amount to $128,194.  The Sheriff’s Office will return to the Board with the remaining city contracts at a later date.   

Because this agreement is between government entities, Board of Supervisors approval is now requested.

County Counsel has approved the attached agreement and approved as to form. The County Administrator provides oversight in reaching concurrence with the participating cities and UCD on the calculation of each entity’s portioned cost of the program’s $3,424,116 Recommended budget. Sheriff’s Office staff has historically collaborated with each jurisdiction to prorate the program’s costs.

As this agreement is a revenue agreement, no competitive bid occurred.