Approve first amendment to Agreement No. 22-236 with Resource Development Associates (RDA) to extend the term of the Agreement through July 31, 2023, and add funding in the amount of $20,803, for a new contract maximum of $145,733, for the period of the effective date through July 31, 2023, for the provision of consultant services to finalize the Yolo County Community Health Assessment and to facilitate the development of the Community Health Improvement Plan (CHIP). (No general fund impact) (Sullivan)

Approve the first amendment to Agreement No. 22-236 with Resource Development Associates (RDA) to extend the term of the Agreement through July 31, 2023, and add funding in the amount of $20,803, for a new contract maximum of $145,733, for the period of the effective date through July 31, 2023, for the provision of consultant services to finalize the Yolo County Community Health Assessment and to facilitate the development of the Community Health Improvement Plan (CHIP). 

Yolo County Health and Human Services Agency (HHSA) is an accredited Public Health Department through the Public Health Accreditation Board. Accreditation includes internal and external processes that enhance HHSA’s ability to identify community health issues, identify vulnerable populations, and prioritize health priorities. Requirements of maintaining accreditation status include the development of a Community Health Assessment (CHA) and a Community Health Improvement Plan (CHIP) and a Strategic Plan every 3-5 years.

In 2021 the 2023-2025 CHA process began, with HHSA participating in a collaboration that included representatives from the health care system and led by a consultant to conduct a county-wide needs assessment to identify the top 11 significant health needs. This assessment materialized into the Community Health Needs Assessment (CHNA), under the direction of the health care system. HHSA seeks to utilize the CHNA, in addition to community survey data and other equity-related data sources, to produce the County’s CHA, and subsequent CHIP, which addressed priorities and significant health needs outlined in the CHA.

Staff recommends approval of this Amendment which modifies the scope of work to include additional needs and allows for additional time to complete the deliverables. This amendment extends the term of the Agreement through July 31, 2023, and adds an additional $20,803 in realignment funding.

Performance Measures are not associated with this Agreement.

-County Counsel has approved this Agreement as to form
-Department of Financial Services
-General Services, Procurement Division

On May 9, 2022, the County via the Department of Financial Services, Procurement Division (DFS) issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Yolo County’s Community Health Assessment (CHA) and Community Health Improvement Plan (CHIP). The RFP was open for thirty-one (31) days. On May 18, 2022, DFS and HHSA offered potential bidders an opportunity to ask questions during a bidders’ conference.

The County received three (3) proposal(s) from this solicitation. DFS reviewed the proposals for minimum requirements and 3 of 3 proposals were moved forward to the Review Committee, comprised of four (4) evaluators, one executive director from an outside agency, two HHSA managers, and two HHSA program coordinators.

The Review Committee evaluated the proposals and determined that the proposal submitted by Resource Development Associates, Inc. met all the required qualifications necessary to successfully provide these services.  On July 20, 2022, the County issued an Intent to Award letter.

Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
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HHSA confirms Resource Development Associates has performed satisfactorily under this agreement.