Consent-Community Services # 6.
Board of Supervisors
Integrated Waste Management
- Meeting Date:
- 04/04/2023
- Brief Title
- Agreement with Ameresco, Inc. for Management of Landfill Gas-to-Energy Facility
From:
Leslie Lindbo, Interim Director, Department of Community Services
Staff Contact:
Jeff Kieffer, Principal Civil Engineer, Department of Community Services, x8855
Supervisorial District Impact:
District 3
Subject
Approve agreement with Ameresco Inc., with a maximum compensation of $1,775,000 and a term up to 5 years, to provide continuing management of the County's landfill gas-to-energy facility. (No general fund impact) (Lindbo/Kieffer)
Recommended Action
- Approve agreement with Ameresco, Inc., with a maximum compensation of $1,775,000 and a term up to 5 years, to provide continuing management of the County's landfill gas-to-energy facility; and
- Authorize the Chair of the Board of Supervisors to sign the agreement.
Strategic Plan Goal(s)
 |
Sustainable Environment |
Reason for Recommended Action/Background
The County owns and operates a landfill gas-to-energy facility at the Yolo County Central Landfill. The facility has been in operation since the late 1980’s when it was originally developed by a private energy firm. In February 2016, the County purchased the landfill gas-to-energy facility from NEO Yolo LLC and MM Yolo LLC. The facility consists of five engine/generators and produces up to 3 megawatts of electricity.
Since the County purchased the facility, the day-to-day management and operation has been contracted to a firm specialized in management of these types of facilities. The current agreement is with Ameresco, Inc. and will expire June 30, 2023.
With the current agreement set to expire, Division of Integrated Waste Management (DIWM) staff circulated a Request for Proposals (RFP) on December 1, 2022 for management and operation of the facility. The County received only one proposal (Ameresco). After careful review of the proposal as well as review of Ameresco's past work and safety record (which has been very good) at the landfill gas-to-energy facility, staff recommends that the Board of Supervisors approve this new agreement with Ameresco, Inc. to continue their operation of the facility. The new agreement has a base term of three (3) years and can be renewed in June 2026 for an additional two years at the discretion of the DIWM Director.
The maximum compensation under this agreement is $1,775,000 during the entire term of the agreement and is composed of two parts: basic services and certain additional services at the request of the County. Basic services include on-site staffing of the plant five days per week as well as management oversight. The first year of basic services is estimated at approximately $207,000 and will escalate annually with inflation. Additional services may include items related to inspection, maintenance and repair of plant facilities such as blowers, motors, radiators and electrical systems and is estimated at $130,000 annually. The maximum compensation may only be increased above $1,775,000 with the approval of the Board of Supervisors.
Since the County purchased the facility, the day-to-day management and operation has been contracted to a firm specialized in management of these types of facilities. The current agreement is with Ameresco, Inc. and will expire June 30, 2023.
With the current agreement set to expire, Division of Integrated Waste Management (DIWM) staff circulated a Request for Proposals (RFP) on December 1, 2022 for management and operation of the facility. The County received only one proposal (Ameresco). After careful review of the proposal as well as review of Ameresco's past work and safety record (which has been very good) at the landfill gas-to-energy facility, staff recommends that the Board of Supervisors approve this new agreement with Ameresco, Inc. to continue their operation of the facility. The new agreement has a base term of three (3) years and can be renewed in June 2026 for an additional two years at the discretion of the DIWM Director.
The maximum compensation under this agreement is $1,775,000 during the entire term of the agreement and is composed of two parts: basic services and certain additional services at the request of the County. Basic services include on-site staffing of the plant five days per week as well as management oversight. The first year of basic services is estimated at approximately $207,000 and will escalate annually with inflation. Additional services may include items related to inspection, maintenance and repair of plant facilities such as blowers, motors, radiators and electrical systems and is estimated at $130,000 annually. The maximum compensation may only be increased above $1,775,000 with the approval of the Board of Supervisors.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel approved the agreement as to form.
Competitive Bid Process/Vendor Performance
Request for Proposals (RFP) Service Requested: Management of the Landfill Gas-to-Energy Facility
Evaluation Criteria Included in RFP
Evaluation Criteria Included in RFP
- Revenue Share Cost Proposal (25 points)
- Qualifications and Experience (25 points)
- Demonstrated Competence/Responsibility (10 points)
- Understanding of Project & Location (10 points)
- Approach to Project & Project Schedule (20 points)
- Customer References (10 points)
| Proposer | Rating (out of 100) |
| Ameresco, Inc. | 89 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 307,000
- Amount budgeted for expenditure:
- $ 307,000
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Sanitation Enterprise
- $307,000
Further explanation as needed:
The divisions proposed FY 23-24 budget includes $307,000 for this agreement ($207,000 for basic services and $100,000 for additional services). Future division budgets will include sufficient funds for management of the landfill gas-to-energy facility under this agreement. Revenue from the sale of electricity funds this agreement.
The maximum contract amount of $1,775,000 was calculated as follows:
The maximum contract amount of $1,775,000 was calculated as follows:
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Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Marissa Juhler | Marissa Juhler | 03/27/2023 08:37 AM |
| Marissa Juhler | Marissa Juhler | 03/27/2023 03:16 PM |
| Financial Services | KauXue Thao | 03/28/2023 10:27 AM |
| County Counsel | Hope Welton | 03/28/2023 10:42 AM |
| Kimberly Hood | Kimberly Hood | 03/28/2023 11:01 AM |
- Form Started By:
- Constance Robledo
- Started On:
- 12/29/2022 10:02 AM
- Final Approval Date:
- 03/28/2023