Consent-Community Services # 8.
Board of Supervisors
County Service Areas
- Meeting Date:
- 12/05/2023
- Brief Title
- Amendment with The Management Trust for golf operations
From:
Leslie Lindbo, Director, Department of Community Services
Staff Contact:
Kimberly Villa, County Services Area Manager, Department of Community Services, x8431
Supervisorial District Impact:
District 3
Subject
Approve first amendment with the Wild Wings Golf Course operation and management agreement with The Management Trust to extend Agreement No. 22-273 for one additional month through January 31, 2024; and authorize the Director of Community Services to approve additional extensions, up to an additional five months, if necessary to accommodate negotiations for a new lease/operations agreement and transition period. (No general fund impact) (Lindbo/Villa)
Recommended Action
- Approve first amendment to the Wild Wings Golf Course operation and management agreement with The Management Trust to extend Agreement No. 22-273 for one additional month through January 31, 2024; and
- Authorize the Director of Community Services to approve additional extensions, up to an additional five months, if necessary to accommodate negotiations for a new lease/operations agreement and transition period.
Strategic Plan Goal(s)
 |
Robust Economy |
Reason for Recommended Action/Background
On December 6, 2022, the Yolo County Board of Supervisors approved an agreement with The Management Association, Inc. dba The Management Trust ("TMT") to perform temporary management and operation of the Wild Wings Golf Course while County Staff completed a competitive request for proposals (RFP) process (Agreement No. 22-273). The agreement is for a one-year period from January 1, 2023 through December 31, 2023. An RFP was released earlier this year and only one proposal was received from the Wild Wings Homeowners Association (HOA) in September 2023. County Staff are currently negotiating a lease agreement for the Wild Wings Golf Course with the HOA, but have not yet reached final agreement on lease terms. The proposed first amendment extends the current Golf Course management and operations agreement with TMT for one additional month through January 31, 2024 to allow the County and the HOA additional time to finalize negotiations and provides a transition period for the HOA. The monthly management fee of $8,250 to be paid to TMT would remain the same during the extension.
The recommended action also proposes delegating authority to the Director of Community Services to approve additional extensions of the agreement with TMT for up to an additional five months if additional time is necessary to accommodate negotiations and transition to a new Golf Course operator. Staff does not anticipate requiring additional extensions at this time, but delegating authority to the Director of Community Services will provide Staff with flexibility depending on when negotiations with the HOA wrap-up and an additional transition period if required.
The recommended action also proposes delegating authority to the Director of Community Services to approve additional extensions of the agreement with TMT for up to an additional five months if additional time is necessary to accommodate negotiations and transition to a new Golf Course operator. Staff does not anticipate requiring additional extensions at this time, but delegating authority to the Director of Community Services will provide Staff with flexibility depending on when negotiations with the HOA wrap-up and an additional transition period if required.
Collaborations (including Board advisory groups and external partner agencies)
Yolo County - County Counsel, Yolo County - General Services Department, Wild Wings County Service Area Advisory Committee
Competitive Bid Process/Vendor Performance
Request for Proposals (RFP) Service Requested: Lease of Full-Service Management Regarding Operation of the Wild Wings Golf Course
Evaluation Criteria Included in RFP
Evaluation Criteria Included in RFP
- Past Performance/Experience in Golf Course Management & Operations (15 points)
- Qualifications and Experience of general manager and grounds superintendent and proposer firm (20 points)
- Demonstrated Competence/Responsibility (10 points)
- Understanding & Approach to managing and marketing the golf course and the clubhouse (20 points)
- Cost Proposal (20 points)
- Customer References (10 points)
- Quality and Completeness of Proposal (5 points)
- Financial Stability (Pass/Fail)
Bids Received
| Bidder | Bid |
| Wild Wings Homeowners Association | Lease for $1 per month |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 8,250
- Amount budgeted for expenditure:
- $ 8,250
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Wild Wings Golf Fund
- $0
- Wild Wings Golf Fund
- $8,250
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kimberly Hood | Kimberly Hood | 11/29/2023 02:49 PM |
| Kimberly Hood | Kimberly Hood | 11/29/2023 02:49 PM |
| Financial Services | KauXue Thao | 11/30/2023 10:44 AM |
| County Counsel | Hope Welton | 11/30/2023 10:46 AM |
| County Counsel | Phil Pogledich | 11/30/2023 10:46 AM |
| Berenice Espitia | Berenice Espitia | 11/30/2023 10:57 AM |
- Form Started By:
- kvilla
- Started On:
- 10/24/2023 09:44 AM
- Final Approval Date:
- 11/30/2023