Consent-Community Services # 7.
Board of Supervisors
Natural Resources
- Meeting Date:
- 03/11/2025
- Brief Title
- Huff's Corner Levee Maintenance Project Change Order No. 002
From:
Leslie Lindbo, Director, Department of Community Services
Staff Contact:
Casey Liebler, Natural Resources Planner, Department of Community Services, x8236
Supervisorial District Impact:
District 3
Subject
Approve Contract Change Order No. 002 in the amount of $21,323.35 with Nordic Industries, Inc. for the Huff's Corner Levee Maintenance Project to increase the maximum compensation to $916,725.14, and authorize a $2,515.14 increase to the project contingency budget. (No general fund impact) (Lindbo/Liebler)
Recommended Action
- Approve Contract Change Order No. 002 in the amount of $21,323.35 with Nordic Industries, Inc. for the Huff's Corner Levee Maintenance Project to increase the maximum compensation to $916,725.14; and
- Authorize a $2,525.14 increase to the project contingency budget for a new contingency budget of $85,625.14.
Strategic Plan Goal(s)
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Sustainable Environment |
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Flourishing Agriculture |
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County Mandated Service Yolo County is the Local Maintaining Agency for the Huff's Corner Levee (NA0021). |
Reason for Recommended Action/Background
On July 23, 2024, the Board of Supervisors approved Agreement No. 24-208, a construction contract with Nordic Industries, Inc. in the amount of $831,100, for the Huff's Corner Levee Maintenance Project (see Minute Order No. 24-72; Item No. 9). Additionally, the Board authorized the Director of Community Services to approve change orders to the construction agreement, consistent with the applicable change order limits of the Public Contract Code, up to a cumulative total of 10% of the contract value (i.e., $83,100).
On October 22, 2024, the Board of Supervisors ratified Contract Change Order No. 001, in the amount of $64,301.79, authorizing the contractor to perform unanticipated and necessary extra work required by Caltrans associated with the installation and removal of a temporary shoulder closure along Interstate 5 (see Minute Order No. 24-100; Item No. 7).
Over the last few months, following completion of the project, the Department has coordinated with the contractor on a second (and final) contract change order, for an amount of $21,323.35, that involves the following changes to the contract:
On October 22, 2024, the Board of Supervisors ratified Contract Change Order No. 001, in the amount of $64,301.79, authorizing the contractor to perform unanticipated and necessary extra work required by Caltrans associated with the installation and removal of a temporary shoulder closure along Interstate 5 (see Minute Order No. 24-100; Item No. 7).
Over the last few months, following completion of the project, the Department has coordinated with the contractor on a second (and final) contract change order, for an amount of $21,323.35, that involves the following changes to the contract:
- Increases the total price of bid item no. 4 (Existing Levee Degrade) by $7,272 and bid item no. 7 (Class II AB) by $2,040.12 to account for additional quantities needed to construct the project.
- Decreases the total price of bid item no. 5 (Disposal Site Maintenance) by $4,000 and bid item no. 6 (Imported Embankment Fill [Type 1]) by $24,700 to account for final quantities coming in under the contract bid estimates.
- Adds a new contract line item for "PG&E Delays" in the amount of $40,711.23 to account for additional costs the contractor incurred as a result of PG&E simultaneously conducting construction activities within the project footprint, causing delays in the construction timeline and logistical inefficiencies.
Board approval of the proposed Contract Change Order No. 002 is required because the sum of it and the previously approved Contract Change Order No. 001 exceeds the 10% cumulative total of the contract value by $2,525.14 ($64,301.79 + $21,323.35 = $85,625.14).
Furthermore, the Board authorized a construction contingency budget of 10% of the contract's value, in the amount of $83,100, during the suite of actions taken on July 23, 2024. Additional Board approval is required to increase the project contingency budget for the same reasons noted above. No future expenses to the construction agreement are expected.
Furthermore, the Board authorized a construction contingency budget of 10% of the contract's value, in the amount of $83,100, during the suite of actions taken on July 23, 2024. Additional Board approval is required to increase the project contingency budget for the same reasons noted above. No future expenses to the construction agreement are expected.
Collaborations (including Board advisory groups and external partner agencies)
Department of General Services
Competitive Bid Process/Vendor Performance
On May 22, 2024, an Invitation For Bids (reference no. GSDIFBKK2414) was released for construction services for the Huff's Corner Levee Maintenance Project. A total of two bids were submitted. Nordic Industries, Inc. was deemed to be the lowest responsive and responsible bidder. As mentioned previously, the resulting construction agreement (Agreement No. 24-208), in the amount of $831,100, was approved by the Board of Supervisors on July 23, 2024 (see Minute Order No. 24-72; Item No. 9).
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 2,515
- Amount budgeted for expenditure:
- $ 2,515
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 0
Source of Funds for this Expenditure
- DWR Funding
- $2,264
- CCRMP Funding
- $251
Further explanation as needed:
The Huff's Corner Levee Maintenance Project is funded by a Project Partnership Agreement between the County and the California Department of Water Resources (Yolo County Agreement No. 23-248; DWR Agreement No. 4600015709), which establishes a cost share split of 90% State and 10% County. The local cost share is being funded by the Cache Creek Resources Management Plan Fund. The cost-share breakdown of the additional project construction contingency budget can be found above. The additional contingency related expenditures can be adequately covered by the existing DWR agreement (i.e., the County does not need to request an amendment from DWR to modify the agreement's budget).
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Stephanie Cormier | Stephanie Cormier | 02/27/2025 11:30 AM |
| Financial Services | mrobertson | 02/28/2025 11:00 AM |
| County Counsel | Hope Welton | 02/28/2025 11:18 AM |
| Berenice Espitia | Berenice Espitia | 02/28/2025 02:10 PM |
- Form Started By:
- cliebler
- Started On:
- 01/27/2025 08:20 PM
- Final Approval Date:
- 02/28/2025