Approve agreements with the Yolo Fliers Club (operation and maintenance consultant, not to exceed $39,600 base compensation ($3,300 per month), plus a potential performance incentive, and Express Services, Inc. (personnel staffing, not to exceed $407,008) for services related to the operation and maintenance of the Wild Wings Golf Course in substantially the forms provided; ratify agreements with Michael Facciuto (greens maintenances consultant, $78,000) and Tim Pulley (pro shop services, $45,000) related to the Wild Wings Golf Course; and delegate authority to the County Administrative Officer or the County Administrative Officer's designee to approve amendments to the foregoing agreements so long as the "not to exceed" amount of each agreement is not increased and County Counsel's office approves as to form. (No general fund impact) (Webb/Pavlova)

The Wild Wings County Service Area (CSA) Golf Course is the only County-owned and managed golf course.  For the past few years, the Wild Wings Golf Course (the "Golf Course") has struggled to secure a consistent operator, leading to various administrative, operational, and financial challenges for the County and the CSA community.  Over the last fiscal year, County staff have worked diligently to rehabilitate the Golf Course fund and to stabilize the commercial operation, including by retaining Yolo Fliers Club as the Golf Course operator and introducing stronger financial controls. 

On April 23, 2024, the County posted a Request for Proposals for full-service management of the Wild Wings Golf Course.  No proposals were received by the initial deadline of May 22, 2024, and the County extended the deadline for submissions by two weeks.  After the close of the extended deadline on June 5, 2024, the County received only one proposal, from the Yolo Fliers Club (the "Proposal").  Subsequently, the CSA Manager and County Counsel began negotiating with Fliers Club over the contract for the management of the Wild Wings Golf Course.  The negotiation led to the following agreement: 

The first year of the contract with Yolo Fliers Club has been a success.  The revenues from recreational fees for Fiscal Year 2024-25 were $511,034 (compare with Fiscal Year 2023-24, when the revenues were $258,272).  The large (almost double) increase in revenue, coupled with the increased financial oversight of the Golf Course fund, has led to the following improvements:

The County and Yolo Fliers Club resumed negotiations in Spring 2025 for services during Fiscal Year 2025-26.  Given the positive results over the last fiscal year, the parties have agreed to keep a similar structure in place with four separate contracts for the various services that the Golf Course requires:
 

Contract	Purpose	Amount	Expiration
Yolo Fliers Club	Operation and maintenance consulting	$39,600 base ($3,300 per month); with potential performance incentive	June 30, 2026
Express Services, Inc.	Personnel staffing	$407,008	June 30, 2026
Michael Facciuto	Greens maintenance consulting	$78,000	June 30, 2026
Tim Pulley	Pro shop services consulting	$45,000	June 30, 2026

County staff recommend that the Board of Supervisors approve the contracts with Yolo Fliers Club (Attachment A) and Express Services, Inc. (Attachment B) and ratify the agreements with Michael Facciuto (Attachment C) and Tim Pulley (Attachment D).  County staff would continue to oversee the accounting for the Golf Course during fiscal year 2025-26.  Negotiations for subsequent years will likely happen on a recurring basis each spring.

Wild Wings CSA Advisory Committee, County Counsel, County Procurement, County Risk Management, County CSA Administration Team (including Fiscal teams and Human Resources liaisons)

Request for Proposals (RFP) Service Requested:Full-Service Management and Operation of the Wild Wings Golf Course, RFP#GSDRFPKK2441.

Evaluation Criteria Included in RFP:

Bids Received
The Yolo Fliers Club submitted the only bid in response to the RFP.

Vendor Performance
The Department confirms that Yolo Fliers Club has performed satisfactorily on the current agreement.