Receive and file the Chief Financial Officer's Annual Report on Revolving and Other Cash Funds for 2024-25. (No general fund impact) (Haynes)

Receive and file the Chief Financial Officer's Annual Report on Revolving and Other Cash Funds for FY 2024-25.

The Board of Supervisors has delegated certain responsibilities related to revolving funds to the Chief Financial Officer (as part of the duties of Auditor-Controller) and the County Administrator. This report (Attachment A) summarizes the status and changes in the revolving funds authorized by the Chief Financial Officer during the fiscal year 2024-25, as required by Government Codes 29321.1 and 29370.1. 

This report summarizes the cash balances reported by County departments, the changes in fund balances that were authorized by the Chief Financial Officer and any audits performed during the year. The report includes cash on hand as well as cash held in banks outside the County treasury and under the control of the department heads and elected officials. 

As of June 30, 2025, there were a total of $23,048 of revolving funds, $22,856 of special appropriation funds and $7,396,690 in other cash funds held outside the County treasury. County departments use these revolving funds mostly as petty cash or change funds to expedite small financial transactions throughout the County. 

A revolving fund by its nature can generate expenditures equal to multiple times its balance; therefore, it is critical to maintain proper control of these funds. County internal auditors periodically carry out audits of these funds countywide and continuously make recommendations for improvement in control to the departments. 

This report is a compilation of cash reports submitted by all County departments with revolving and special appropriations funds.

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