Regular-General Government # 32.
Board of Supervisors
Innovation and Technology Services
- Meeting Date:
- 04/18/2023
- Brief Title
- Infor CloudSuite Project - Data Archiving Services
From:
Lee Gerney, CTO, Innovation and Technology Services
Staff Contact:
Duazong Her, ERP Manager, Innovation and Technology Services Department
Supervisorial District Impact:
Countywide
Subject
Approve agreement with Infor LLC in the amount of $33,540 to implement an archiving solution to access historical data after migrating to Infor CloudSuite. (No general fund impact) (Gerney) (Est. Time: 5 minutes)
Recommended Action
Approve agreement with Infor LLC in the amount of $33,540 to implement an archiving solution to access historical data after migrating to Infor CloudSuite.
Strategic Plan Goal(s)
 |
In Support of All Goals (Internal Departments Only) |
Reason for Recommended Action/Background
The County requires an archival solution to access historical financial, supply management, and human resources/payroll data after migrating to Infor CloudSuite.
Background
The Board of Supervisors considered the Infor CloudSuite Migration project over the course of 2021 and provided the final approval to move forward on August 31, 2021. The project kicked off in October 2021.
On September 13, 2022, Staff presented a status report and recommended extending system go live date from January 2023, to July 2023, because the overall project was behind schedule due to resource constraints and the technical complexity of the new system. Staff also requested funding to cover two smaller projects; a data archiving solution, and the migration of a check printing solution to an on-premise platform, with an estimated cost of $40,320 and $36,000, respectively. At the time of the presentation, staff were still finalizing the archival solution and negotiating associated costs. The finalized proposed cost represents roughly a 17% discount off the orginal proposed cost.
The Board of Supervisors approved the project extension and additional funding on September 27, 2022.
Background
The Board of Supervisors considered the Infor CloudSuite Migration project over the course of 2021 and provided the final approval to move forward on August 31, 2021. The project kicked off in October 2021.
On September 13, 2022, Staff presented a status report and recommended extending system go live date from January 2023, to July 2023, because the overall project was behind schedule due to resource constraints and the technical complexity of the new system. Staff also requested funding to cover two smaller projects; a data archiving solution, and the migration of a check printing solution to an on-premise platform, with an estimated cost of $40,320 and $36,000, respectively. At the time of the presentation, staff were still finalizing the archival solution and negotiating associated costs. The finalized proposed cost represents roughly a 17% discount off the orginal proposed cost.
The Board of Supervisors approved the project extension and additional funding on September 27, 2022.
Collaborations (including Board advisory groups and external partner agencies)
Innovation & Technology Services, Department of Financial Services, Heath & Human Services, General Services, Human Resources, County Administrator's Office, and County Counsel
Competitive Bid Process/Vendor Performance
The Yolo County Procurement Manager approved a sole source procurement for these services. Procurement reviewed the request and determined that it was in the County's best interest to leverage the integration, reporting tools, and established servers/support already acquired with the Infor CloudSuite software package to archive the County's financial, supply management, and human resources/payroll data once the County transitions to Cloudsuite.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 33,540
- Amount budgeted for expenditure:
- $ 33,540
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- ACO
- $33,540
Further explanation as needed:
The revised project budget was presented to the Board of Supervisors on September 13, 2022, and approved in the Board of Supervisors meeting on September 27, 2022.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Lee Gerney (Originator) | Lee Gerney | 04/05/2023 06:02 PM |
| Financial Services | David Estrada | 04/06/2023 03:40 PM |
| County Counsel | Hope Welton | 04/10/2023 10:55 AM |
- Form Started By:
- Lee Gerney
- Started On:
- 04/03/2023 04:31 PM
- Final Approval Date:
- 04/10/2023