Consent-Health & Human Services # 37.
Board of Supervisors
- Meeting Date:
- 05/09/2023
- Brief Title
- Second Amendment to Agreement No. 21-120 with CommuniCare Health Centers
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tony Kildare, Child, Youth & Family Branch Director, Health and Human Services Agency, x2929
Supervisorial District Impact:
Countywide
Subject
Approve second amendment to Agreement No. 21-120 with CommuniCare Health Centers, Inc. to add funding in the amount of $60,000.64, for a new contract maximum of $510,000.14, for the period of January 19, 2021 through June 30, 2023; and revise and clarify contract language, for the provision of Woodland Community College behavioral, physical and social services. (No general fund impact) (Sullivan)
Recommended Action
Approve second amendment to Agreement No. 21-120 with CommuniCare Health Centers, Inc. to add funding in the amount of $60,000.64, for a new contract maximum of $510,000.14, for the period of January 19, 2021 through June 30, 2023; and revise and clarify contract language, for the provision of Woodland Community College behavioral, physical and social services. (No general fund impact) (Sullivan)
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
On or about June 8, 2021 the County entered into an Agreement with CommuniCare Health Centers to provide school based behavioral healthcare, physical healthcare and social services to students at Woodland Community College. The initial term of the Agreement was from January 19, 2021 through June 30, 2023 with a contract maximum of $449,999.50.
The school based physical healthcare, behavioral healthcare, and related social services are being provided in a client-centered, culturally, and linguistically competent manner to improve beneficiary health and well-being of Woodland Community College (WCC) students, with a sensitivity to providing Spanish-speaking and Russian Speaking services. Services have taken place at the three (3) Woodland Community College campuses, located in Woodland, Williams and Clearlake, as well as CommuniCare’s three (3) primary care service locations, located in Woodland, West Sacramento and Davis.
On or about July 20, 2021, the Parties amended the agreement to update language regarding terms of payment.
HHSA requests approval of this Second Amendment which adds funding in the amount of $60,000.64 for Fiscal Year 2022-23 for a new contract maximum of $510,0004.14 and updates and clarifies language in the Agreement. HHSA and Yuba Community College District (YCCD) are in partnership to provide the physical, behavioral and social services on the community college campuses. In partnership, YCCD contributes $60,000 per fiscal year to these services. Increasing the budget for these contracted services reflects HHSA and YCCD’s contributions toward the services.
Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)
HHSA confirms CommuniCare Health Centers, Inc. has performed satisfactorily under this agreement. CommuniCare has submitted quarterly performance measures timely, reflecting 100+ students per quarter are receiving physical and behavioral health services on the college campuses. CommuniCare has participated in health and resource fairs and tabling events to conduct outreach campuswide. YCCD states their appreciation for the on-campus services and is working with HHSA to create program expansion to serve more students with these essential services.
The school based physical healthcare, behavioral healthcare, and related social services are being provided in a client-centered, culturally, and linguistically competent manner to improve beneficiary health and well-being of Woodland Community College (WCC) students, with a sensitivity to providing Spanish-speaking and Russian Speaking services. Services have taken place at the three (3) Woodland Community College campuses, located in Woodland, Williams and Clearlake, as well as CommuniCare’s three (3) primary care service locations, located in Woodland, West Sacramento and Davis.
On or about July 20, 2021, the Parties amended the agreement to update language regarding terms of payment.
HHSA requests approval of this Second Amendment which adds funding in the amount of $60,000.64 for Fiscal Year 2022-23 for a new contract maximum of $510,0004.14 and updates and clarifies language in the Agreement. HHSA and Yuba Community College District (YCCD) are in partnership to provide the physical, behavioral and social services on the community college campuses. In partnership, YCCD contributes $60,000 per fiscal year to these services. Increasing the budget for these contracted services reflects HHSA and YCCD’s contributions toward the services.
Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)
HHSA confirms CommuniCare Health Centers, Inc. has performed satisfactorily under this agreement. CommuniCare has submitted quarterly performance measures timely, reflecting 100+ students per quarter are receiving physical and behavioral health services on the college campuses. CommuniCare has participated in health and resource fairs and tabling events to conduct outreach campuswide. YCCD states their appreciation for the on-campus services and is working with HHSA to create program expansion to serve more students with these essential services.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Department of General Services, Procurement Division
Department of General Services, Procurement Division
Competitive Bid Process/Vendor Performance
On September 24, 2020, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based healthcare providers to provide physical healthcare, behavioral healthcare and related social services to college students at the Woodland Community College. The RFP was open for 41 of days, just under 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on October 7, 2020. Bidders were offered the opportunity to submit proposals by dropping off a paper proposal directly at HHSA.
HHSA received one proposal(s) from this solicitation. The proposal submitted by CommuniCare Health Centers was selected as the top choice by all members of the Review Committee, and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
College Campus Based Physical Healthcare, Behavioral Healthcare and Related Social Services
Evaluation Criteria Included in RFP
HHSA received one proposal(s) from this solicitation. The proposal submitted by CommuniCare Health Centers was selected as the top choice by all members of the Review Committee, and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
College Campus Based Physical Healthcare, Behavioral Healthcare and Related Social Services
Evaluation Criteria Included in RFP
- General Company Information (40 points)
- Experience (140 points)
- Vendor Approach to the Project (225 points)
- Cost Proposal (30 points)
- Responsiveness/Responsibility (40 points)
- Quality Assurance and Oversight (15 points)
- Financial Information (25 points)
- Past Performance (25 points)
- Reasonableness of Cost (51.50 points)
- Quality and Completeness of the Proposal (pass/fail)
Bids Received
| Bidder | Bid |
| CommuniCare Health Centers | $450,000 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 60,001
- Amount budgeted for expenditure:
- $ 60,001
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- MHSA
- $60,001
Further explanation as needed:
No general funds are required by this action. These services will be funded by MHSA. The action increases the contract maximum by $60,000.64 for a total of $510,000.14 for the period of January 19, 2021 through June 30, 2023. The amount of $60,000.64 is included in the HHSA adopted budget for fiscal year 2022-23.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2020-21 January 19, 2021 through June 30, 2021 |
Fiscal Year 2021-22 July 1, 2021 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through June 30, 2023 |
Total |
| $85,866.71 | $174,924.43 | $249,209.00 | $510,000.14 |
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tony Kildare | Tony Kildare | 04/25/2023 03:40 PM |
| Financial Services | mrobertson | 04/26/2023 08:05 AM |
| Financial Services | mrobertson | 04/26/2023 08:05 AM |
| County Counsel | Hope Welton | 04/26/2023 08:57 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 04/05/2023 09:50 AM
- Final Approval Date:
- 04/26/2023