Consent-Health & Human Services # 48.
Board of Supervisors
- Meeting Date:
- 06/06/2023
- Brief Title
- Fourth Amendment to Agreement No. 19-274 with Yolo County Housing Authority
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Soua Moua, Interim Service Centers Branch Director, Health and Human Services Agency, x2702
Supervisorial District Impact:
Countywide
Subject
Approve fourth amendment to Lease Agreement No. 19-274 with Yolo County Housing to extend the term of the agreement through June 30, 2024; add funding in the amount of $1,315,866 for 2023-24 for a new maximum payment obligation of $2,736,356 to provide housing support to CalWORKs referred families experiencing homelessness; and to update and clarify language in the agreement. (No general fund impact) (Sullivan)
Recommended Action
Approve fourth amendment to Lease Agreement No. 19-274 with Yolo County Housing to extend the term of the agreement through June 30, 2024; add funding in the amount of $1,315,866 for 2023-24 for a new maximum payment obligation of $2,736,356 to provide housing support to CalWORKs referred families experiencing homelessness; and to update and clarify language in the agreement.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
On or about December 17, 2019 the County entered into Lease Agreement No. 19-274 with Yolo County Housing (YCH) to provide a master lease agreement with Portale Properties, LLC for 12 units in the Merkley Apartment complex for availability to CalWORKs homeless families as referred by the Yolo County CalWORKs program. These units meet livable standards pursuant to the American with Disabilities Act (ADA). YCH has been providing full scope property management services; ongoing site maintenance; tenant relations and are located in Woodland and West Sacramento. The Yolo County CalWORKs program has been providing case management services for CalWORKs homeless families that reside in the Merkley apartment complex; provide financial support services and has paid YCH on behalf of the tenants.
On or about April 12, 2022, the Parties amended the agreement to extend the services through June 30, 2023; added funding for fiscal year 2022-23; and added an optional extension for fiscal year 2023-24 to continue providing housing support to CalWORKs families experiencing homelessness.
On or about August 30, 2022, the Parties further amended the agreement to add an additional 10 service units called Sal’s units for a total of twenty-two (22) units to support CalWORKs families experiencing homelessness. The amendment also increased the monthly rental and property management fees as needed to continue providing these services.
On or about November 22, 2022, the Parties further amended the agreement to add $50,000 to the contract budget for fiscal year 2022-23 and the available optional extension for extraordinary maintenance/emergency repairs and other related expenses associated with client-occupancy that exceed normal wear and tear. These costs were originally contemplated in the underlying lease agreement but were inadvertently left out of the contract budget.
HHSA request approval of this fourth amendment to extend the term of the Agreement through June 30, 2024; add funding in the amount of $1,315,866 for fiscal year 2023-24; add 16 new units called Tovar units for a total of 38 units; and update and clarify language in the Agreement.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this agreement.
On or about April 12, 2022, the Parties amended the agreement to extend the services through June 30, 2023; added funding for fiscal year 2022-23; and added an optional extension for fiscal year 2023-24 to continue providing housing support to CalWORKs families experiencing homelessness.
On or about August 30, 2022, the Parties further amended the agreement to add an additional 10 service units called Sal’s units for a total of twenty-two (22) units to support CalWORKs families experiencing homelessness. The amendment also increased the monthly rental and property management fees as needed to continue providing these services.
On or about November 22, 2022, the Parties further amended the agreement to add $50,000 to the contract budget for fiscal year 2022-23 and the available optional extension for extraordinary maintenance/emergency repairs and other related expenses associated with client-occupancy that exceed normal wear and tear. These costs were originally contemplated in the underlying lease agreement but were inadvertently left out of the contract budget.
HHSA request approval of this fourth amendment to extend the term of the Agreement through June 30, 2024; add funding in the amount of $1,315,866 for fiscal year 2023-24; add 16 new units called Tovar units for a total of 38 units; and update and clarify language in the Agreement.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
Per the Yolo County Procurement Policy dated January 1, 2019, the services included in this agreement are exempt from the competitive selection process, as this agreement is with a local government entity.
The Department confirms Yolo County Housing Authority has performed satisfactorily on the current agreement.
The Department confirms Yolo County Housing Authority has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 1,315,866
- Amount budgeted for expenditure:
- $ 1,315,866
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- CalWORKs
- $1,315,866
Further explanation as needed:
No general funds are required by this action. These services will be funded by CalWORKs. The action increases the contract maximum by $1,315,866 for a total of $2,736,356 for the period of October 15, 2019 through June 30, 2024. The amount of $1,315,866 is included in the HHSA proposed budget for fiscal year 2023-24.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| CFDA #93.558 |
FY 2019-20 Oct 15, 2019 through June 30, 2020 |
FY 2020-21 July 1, 2020 through June 30, 2021 |
FY 2021-22 July 1, 2021 through June 30, 2022 |
FY 2022-23 July 1, 2022 through June 30, 2023 |
FY 2023-24 July 1, 2023 through June 30, 2024 |
Total |
| Lease (12 Merkley units) |
$153,600 8-month lease Nov 2019 through June 2020 |
$230,400 12-month lease July 2020 through June 2021 |
$230,400 12-month lease July 2021 through June 2022 |
$280,800 12-month lease July 2022 through June 2023 |
$280,800 12-month lease July 2023 through June 2024 |
$1,176,000.00 |
| Lease (10 Sal’s units) | N/A | N/A | N/A | $233,670 12-month lease July 2022 through June 2023 |
$267,000 12-month lease July 2023 through June 2024 |
$500,670.00 |
| Lease (16 Tovar units) | N/A | N/A | N/A | N/A | $358,800 12-month lease July 2023 through June 2024 |
$358,800.00 |
| Paid to Asset Manager | $0 | $0 | $0 | $87,648 | $323,580 | $411,228.00 |
| Start-Up (Merkley Only) | $120,642.60 | N/A | N/A | N/A | N/A | $120,642.60 |
| Habitability Costs (Sal and Tovar Only) | N/A | N/A | N/A | $33,330 | $53,328 | $86,658.00 |
| Extraordinary Maintenance/Emergency Repairs | $0 | $0 | $0 | $50,000 | $0 | $50,000.00 |
| Indirect | $0 | $0 | $0 | $0 | $32,358 | $32,358.00 |
| Total | $274,242.60 | $230,400.00 | $230,400.00 | $685,448.00 | $1,315,866.00 | $2,736,356.60 |
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mrobertson | 05/26/2023 01:56 PM |
| County Counsel | Hope Welton | 05/26/2023 02:09 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 04/12/2023 09:57 AM
- Final Approval Date:
- 05/26/2023