Consent-Health & Human Services # 21.
Board of Supervisors
- Meeting Date:
- 10/11/2022
- Brief Title
- New Agreement with Resource Development Associates, Inc.
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Brian Vaughn, Community Health Branch Director, Health and Human Services Agency, x8771
Supervisorial District Impact:
Countywide
Subject
Approve agreement with Resource Development Associates, Inc. in the amount of $124,930 from the effective date through June 30, 2023, for the provision of consultant services to finalize the Yolo County Community Health Assessment and to facilitate the development of the Community Health Improvement Plan (CHIP). (No general fund impact) (Sullivan)
Recommended Action
- Approve agreement with Resource Development Associates, Inc. in the amount of $124,930 from the effective date through June 30, 2023, for the provision of consultant services to finalize the Yolo County Community Health Assessment and to facilitate the development of the Community Health Improvement Plan (CHIP);
- Delegate authority to the Director of the Yolo County Health and Human Services Agency, or designee, to: 1) exercise optional year extensions for fiscal years 2023-24 and 2024-25; 2) issue related option year notices; and 3) approve any modifications to the project schedule. (Please see Section S. of Att. A. Contract); and
- Delegate authority to the Procurement Manager, or designee, to execute any amendments, including financial amendments not to exceed $200,000 in total funding per fiscal year, upon approval as to form by County Counsel.
Strategic Plan Goal(s)
 |
Thriving Residents |
Reason for Recommended Action/Background
Yolo County Health and Human Services Agency (HHSA) is an accredited Public Health Department through the Public Health Accreditation Board. Accreditation includes internal and external processes that enhance HHSA’s ability to identify community health issues, identify vulnerable populations, and prioritize health priorities. Requirements of maintaining accreditation status include the development of a Community Health Assessment (CHA), a Community Health Improvement Plan (CHIP), and a Strategic Plan every 3-5 years.
In 2021, the 2022-2025 CHA process began with HHSA facilitating a county-wide needs assessment to identify the top 10 health concerns. The CHA process included representatives from the health care system and was led by a private consultant. This assessment materialized into the Community Health Needs Assessment (CHNA), under the direction of the health care system. HHSA seeks to utilize the CHNA, in addition to community survey data and other equity-related data sources, to produce the County’s CHA and subsequent CHIP.
Staff recommends approval of this Agreement.
In 2021, the 2022-2025 CHA process began with HHSA facilitating a county-wide needs assessment to identify the top 10 health concerns. The CHA process included representatives from the health care system and was led by a private consultant. This assessment materialized into the Community Health Needs Assessment (CHNA), under the direction of the health care system. HHSA seeks to utilize the CHNA, in addition to community survey data and other equity-related data sources, to produce the County’s CHA and subsequent CHIP.
Staff recommends approval of this Agreement.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form
Department of Financial Services, Procurement Division
Department of Financial Services, Procurement Division
Competitive Bid Process/Vendor Performance
On May 9, 2022, the County via the Department of Financial Services, Procurement Division (DFS) issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Yolo County’s Community Health Assessment (CHA) and Community Health Improvement Plan (CHIP). The RFP was open for thirty-one (31) days. On May 18, 2022, DFS and HHSA offered potential bidders an opportunity to ask questions during a bidders’ conference.
The County received three (3) proposals from this solicitation. DFS reviewed the proposals for minimum requirements and 3 of 3 proposals were moved forward to the Review Committee, comprised of four (4) evaluators, one executive director from an outside agency, two HHSA managers, and two HHSA program coordinators.
The Review Committee evaluated the proposals and determined that the proposal submitted by Resource Development Associates, Inc. met all the required qualifications necessary to successfully provide these services. On July 20, 2022, the County issued an Intent to Award letter.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Request for Proposals (RFP) Service Requested:
Yolo County Community Health Assessment and Community Health Improvement Plan
The County received three (3) proposals from this solicitation. DFS reviewed the proposals for minimum requirements and 3 of 3 proposals were moved forward to the Review Committee, comprised of four (4) evaluators, one executive director from an outside agency, two HHSA managers, and two HHSA program coordinators.
The Review Committee evaluated the proposals and determined that the proposal submitted by Resource Development Associates, Inc. met all the required qualifications necessary to successfully provide these services. On July 20, 2022, the County issued an Intent to Award letter.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Request for Proposals (RFP) Service Requested:
Yolo County Community Health Assessment and Community Health Improvement Plan
Evaluation Criteria Included in RFP
| Evaluation Criteria | Max. Points 100 |
| Cost of Service | 20 points |
| Prior experience with Public Agency and California Counties Compensation studies 1) Customer References (5 pts) 2) Qualifications and Experience 3) Demonstrated Competence 4) Quality and Completeness of Submitted Proposal |
25 points |
| Quality, ability, capacity, and skill of the Proposer to perform the contract 1) Delivery Schedule 2) Proposer’s Approach to the Project 3) Financial Stability 4) Proposer’s Concept & Understanding of the County’s goals and intent for the design and function of the project |
40 points |
| Character, integrity, judgment, experience, and efficiency of the Proposer |
15 points |
| Total | 100 |
Bids Received
| Bidder | Bid |
| Ad Lucem | $124,789 |
| Research Development Associates, Inc. | $124,930 |
| Initium Health | $105,000 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 124,930
- Amount budgeted for expenditure:
- $ 124,930
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Realignment
- $124,930
Further explanation as needed:
No general funds are required by this action. These services will be funded by realignment. The total amount of this action is $124,930 from the Effective Date through June 30, 2023. The amount of $124,930 is included in the HHSA adopted budget for fiscal year (FY) 2022-23.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2022-23 Effective Date through June 30, 2023 |
Total |
| $124,930 | $124,930 |
This Agreement also includes two (2) one-year optional extensions for FY2023-24 and FY2024-25. These optional extensions do not add any additional funding but allow for unused funds from the FY2022-23 contract budget to roll forward. Rollover funding will be included in the requested budget process for future fiscal years, as needed.
In no event shall the term of the Agreement extend beyond June 30, 2025, nor shall the total contract maximum exceed the amount of ONE HUNDRED TWENTY-FOUR THOUSAND NINE HUNDRED THIRTY DOLLARS ($124,930), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
In no event shall the term of the Agreement extend beyond June 30, 2025, nor shall the total contract maximum exceed the amount of ONE HUNDRED TWENTY-FOUR THOUSAND NINE HUNDRED THIRTY DOLLARS ($124,930), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY | Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2023-24 | On or before June 30, 2024 |
*rollover funding, if any | Less than or equal to $124,930 |
| OY/FY 2024-25 | On or before June 30, 2025 |
*rollover funding, if any | Less than or equal to $124,930 |
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | crinde | 09/29/2022 09:07 AM |
| County Counsel | Hope Welton | 09/29/2022 09:09 AM |
- Form Started By:
- Elizabeth Brown
- Started On:
- 08/23/2022 11:18 AM
- Final Approval Date:
- 09/29/2022