Consent-General Government # 15.
Board of Supervisors
General Services
- Meeting Date:
- 09/13/2022
- Brief Title
- Tuli Mem Park and Aquatic Center Shade Structure
From:
Ryan Pistochini, Director, General Services
Staff Contact:
Tonia Murphy, Fiscal Administrative Officer, General Services, x4830
Supervisorial District Impact:
Subject
Approve a total project budget not to exceed $300,000 for design, build and installation of a shade structure at the Tuli Mem Park central gathering area, authorize the Director of General Services to enter into a contract with JPB Designs Inc. in an amount not to exceed $230,000 for the design build and installation of said shade structure, with an option to amend the contract with JPB Designs Inc., up to an additional $50,000 to add bid alternate two in the amount of $42,000 and contingency funds, if additional funding becomes available and approved by the Board. (No general fund impact) (Pistochini/Martinez)
Recommended Action
- Approve a total project budget not to exceed $300,000 for design, build and installation of a shade structure at Tuli Mem Park’s central gathering area;
- Authorize the Director of General Services to enter into a contract with JPB Designs Inc., in an amount not to exceed $230,000 for the design, build and installation of said shade structure; and
- Authorize the Director of General Services to amend contract with JPB Designs Inc., up to an additional $50,000 to add bid alternate two in the amount of $42,000 and contingency funds, if additional funding becomes available and is approved by the Board.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
Tuli Mem Park, located at 17257 Yolo Avenue, Esparto, CA 95627, opened in May 2019. The park sits on 8.67 acres and boasts a wide array of amenities such as a youth softball/little league field, a soccer field, and a full outdoor basketball court; a pedestrian bridge, walking trail and a central gathering area with picnic tables; and a wading pool, eight-lane swimming pool and an aquatic building with restrooms, a meeting room, snack bar, and indoor and outdoor showers.
In February 2022, several shade structures were installed on the pool deck to provide ample shade during the peak heat times in the summer. These canopies were provided by the County in partnership with the Yocha Dehe Wintun Nation's community benefits program. This improvement was a high priority for the community.
Despite these recent improvements, there remains an outstanding need to install a shade structure over the site's central gathering area to provide similar benefits to the community and park visitors. Staff from the County Administrator's Office, Department of General Services, Department of Financial Services and Community Services Department have been working together over the last few months to procure this much needed structure.
The Board action today will give staff the ability to enter into a contract with JPB Designs, Inc to get the project underway while the County Administrator's Office seeks additional funding for bid alternate two at the September 27, 2022 Adopted Budget Meeting, which will provide electrical work for lighting and power, if such funding is secured. The complete project budget is outlined below:
In February 2022, several shade structures were installed on the pool deck to provide ample shade during the peak heat times in the summer. These canopies were provided by the County in partnership with the Yocha Dehe Wintun Nation's community benefits program. This improvement was a high priority for the community.
Despite these recent improvements, there remains an outstanding need to install a shade structure over the site's central gathering area to provide similar benefits to the community and park visitors. Staff from the County Administrator's Office, Department of General Services, Department of Financial Services and Community Services Department have been working together over the last few months to procure this much needed structure.
The Board action today will give staff the ability to enter into a contract with JPB Designs, Inc to get the project underway while the County Administrator's Office seeks additional funding for bid alternate two at the September 27, 2022 Adopted Budget Meeting, which will provide electrical work for lighting and power, if such funding is secured. The complete project budget is outlined below:
| Project Expenditures | |
| JPB Designs, Inc Contract | $230,000 |
| Add Alternate 2 Electrical Wiring (funding to be secured by CAO, 9/27/2022 | 42,000 |
| Contingency Funds | 28,000 |
| Total Project Expenditures | $300,000 |
| Project Revenues | |
| Esparto Park Capital Improvement Funds | $250,000 |
| Additional Funding Request by CAO, 9/27/2022 | 50,000 |
| Total Project Revenues | $300,000 |
Exhibits to the agreement are available upon request.
Collaborations (including Board advisory groups and external partner agencies)
Yolo County Administrator's Office, General Services Department, Department of Financial Services, Community Services Department, County Counsel
Competitive Bid Process/Vendor Performance
On July 20, 2022, the County issued a Request for Proposal (RFP) for construction services for the design, build and installation of a shade structure at Tuli Mem Park central gathering area. The County only received one bid from a qualified contractor for the project, JPB Designs, Inc. The amount of the base bid was for $230,000.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 230,000
- Amount budgeted for expenditure:
- $ 250,000
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Esparto Park Capital Fund
- $230,000
Further explanation as needed:
$250,000 has been budgeted in the Esparto Park Capital Improvement Fund. The CAO's office will return to the Board to secure additional funding at the Board of Supervisor's Meeting on September 27, 2022 for add alternate #2 for electrical wiring.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Ryan Pistochini | Tonia Murphy | 09/01/2022 01:48 PM |
| Ryan Pistochini | Ryan Pistochini | 09/01/2022 02:50 PM |
| Financial Services | David Estrada | 09/02/2022 02:49 PM |
| Ryan Pistochini | Ryan Pistochini | 09/03/2022 12:54 PM |
| Financial Services | David Estrada | 09/06/2022 10:58 AM |
| County Counsel | Julie Dachtler | 09/06/2022 01:51 PM |
| David Estrada | David Estrada | 09/06/2022 01:58 PM |
| David Estrada | David Estrada | 09/06/2022 01:58 PM |
| County Counsel | Phil Pogledich | 09/08/2022 09:57 AM |
- Form Started By:
- Tonia Murphy
- Started On:
- 08/23/2022 12:46 PM
- Final Approval Date:
- 09/08/2022