Consent-Community Services # 6.
Board of Supervisors
Integrated Waste Management
- Meeting Date:
- 10/11/2022
- Brief Title
- Third Amendment to Agreement with GeoLogic Associates
From:
Taro Echiburu, Director, Department of Community Services
Staff Contact:
Jeff Kieffer, Principal Civil Engineer, Department of Community Services, x8855
Supervisorial District Impact:
Countywide
Subject
Approve third amendment to Agreement No. 17-177 with GeoLogic Associates to extend the term and revise the compensation rates for design and construction quality assurance services for the landfill. (No general fund impact) (Echiburú/Kieffer)
Recommended Action
Approve and authorize the Chair to sign the third amendment to Agreement No. 17-177 with GeoLogic Associates to extend the term and revise the compensation rates for design and construction quality assurance services for the landfill.
Strategic Plan Goal(s)
 |
Sustainable Environment |
Reason for Recommended Action/Background
On June 6, 2017 the Board approved the initial agreement with GeoLogic Associates (GeoLogic) for engineering design and construction quality assurance services for the landfill. One of the tasks under this agreement was the design and construction quality assurance inspection on one of the landfill’s liquid waste ponds, Waste Management Unit G (WMU G).
The design of WMU G was completed by GeoLogic several years ago, however due to funding, construction of the project was delayed until this year following the approval by the Board on May 10, 2022 of the landfill’s debt financing.
Extending the term of the GeoLogic agreement will allow them to complete the construction quality assurance inspection and complete the final inspection report and submit it for approval to the California Regional Water Quality Control Board. Also included in the amendment is a revised compensation table to reflect increases in prevailing wage rates Geologic must pay their field inspectors. The total compensation in the agreement remains unchanged.
The design of WMU G was completed by GeoLogic several years ago, however due to funding, construction of the project was delayed until this year following the approval by the Board on May 10, 2022 of the landfill’s debt financing.
Extending the term of the GeoLogic agreement will allow them to complete the construction quality assurance inspection and complete the final inspection report and submit it for approval to the California Regional Water Quality Control Board. Also included in the amendment is a revised compensation table to reflect increases in prevailing wage rates Geologic must pay their field inspectors. The total compensation in the agreement remains unchanged.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the agreement as to form.
Competitive Bid Process/Vendor Performance
On March 24, 2017 the County issued a Request for Proposals (RFP) seeking qualified firms to assist the Division of Integrated Waste Management in completing a number of upcoming design and construction quality assurance projects at the landfill. A pre-proposal meeting was held at the landfill to discuss each of the tasks and go over any questions consultants might have. Four consultants attended this pre-proposal meeting and Geo-Logic was one of only two firms to submit proposals by the April 27th due date.
A three-person review committee composed of division staff ranked the proposals based on the criteria included in the RFP. Geo-Logic submitted a well-written proposal that demonstrated their firms’ capabilities as well as a thorough understanding of the projects and reasonable cost estimates to complete them. With more than one project occurring simultaneously, and two well-qualified candidates, division staff explored the possibility of a partial award to each of the firms. Discussions with the Purchasing Division as well as County Counsel’s office indicated that a partial award to each consultant was an option. Staff then discussed this with each of the consultants, who were also agreeable.
A three-person review committee composed of division staff ranked the proposals based on the criteria included in the RFP. Geo-Logic submitted a well-written proposal that demonstrated their firms’ capabilities as well as a thorough understanding of the projects and reasonable cost estimates to complete them. With more than one project occurring simultaneously, and two well-qualified candidates, division staff explored the possibility of a partial award to each of the firms. Discussions with the Purchasing Division as well as County Counsel’s office indicated that a partial award to each consultant was an option. Staff then discussed this with each of the consultants, who were also agreeable.
Proposals were evaluated based on the following criteria:
1). Reasonableness of Costs (15 points)
2). Qualifications and Experience (15 points)
3). Demonstration of Successfully Completing Similar Past Projects (10 points)
4). Demonstrated Competence (10 points)
5). Demonstration of Adequate Staffing to Complete the Projects (10 Points)
6). Customer References (10 points)
7). Exceptions to Sample Agreement (10 points)
8). Quality and Completeness of Submitted Proposal (10 points)
9). Proposer’s Concept & Understanding of the goals and intent of the project. (10 points)
Geo-Logic received an average score of 93 from the review committee and has successfully performed similar construction quality assurance services at the landfill over the last 20 years and staff is confident in their abilities.
The Department confirms GeoLogic has performed satisfactorily on the current agreement.
The Department confirms GeoLogic has performed satisfactorily on the current agreement.
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $
- Amount budgeted for expenditure:
- $
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- Sanitation Enterprise
- $0
Further explanation as needed:
This amendment will change the compensation hourly rates for several of GeoLogic's staff but the overall compensation on the the agreement remains unchanged and the construction quality assurance inspection of WMU G will be complete within the original project budget.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | KauXue Thao | 09/27/2022 08:27 AM |
| County Counsel | Hope Welton | 09/29/2022 09:09 AM |
- Form Started By:
- Jeff Kieffer
- Started On:
- 09/22/2022 08:40 AM
- Final Approval Date:
- 09/29/2022