Consent-Health & Human Services # 22.
Board of Supervisors
- Meeting Date:
- 02/07/2023
- Brief Title
- First Amendment to Agreement No. 21-19 with North Valley Behavioral Health
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Karleen Jakowski, Assistant Director, Health and Human Services Agency, x2978
Supervisorial District Impact:
Countywide
Subject
Approve first amendment to Agreement No. 21-19 with North Valley Behavioral Health to add funding in the amount of $100,000, for a new contract maximum of $2,236,000, for the period of January 26, 2021 through June 30, 2023; and to update the budget and scope of work; and to clarify language in the agreement, for the provision of operations and specialty mental health services at Pine Tree Gardens Board and Care facilities. (No general fund impact) (Sullivan)
Recommended Action
Approve first amendment to Agreement No. 21-19 with North Valley Behavioral Health to add funding in the amount of $100,000, for a new contract maximum of $2,236,000, for the period of January 26, 2021 through June 30, 2023; and to update the budget and scope of work; and to clarify language in the agreement, for the provision of operations and specialty mental health services at Pine Tree Gardens Board and Care facilities.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
North Valley Behavioral Health (NVBH) provides 24/7 operation of both Pine Tree Garden homes which includes the following daily activities: 24/7 staffing, food preparation, medication administration and support of residents’ activities of daily living. Further, NVBH as a housing operator has been responsible for ensuring both houses are appropriately stocked with food, activity supplies, housekeeping, office supplies, and hygiene supplies.
Services aim to restore, maintain, or improve personal independence and functioning consistent with requirements for learning and development. Services are patterned upon evidence-based or best practice-based models of treatment incorporating principles of “recovery” from symptoms of mental illness and are provided in a less restrictive environment, allowing consumers to receive appropriate level of services. Contracting with NVBH allows the County to achieve cost saving by reducing placements in other higher level/higher cost placements.
HHSA is requesting approval of this amendment which adds $100,000 so NVBH can hire a case manager to provide full time support for non-FSP clients residing in either Pine Tree Garden homes.
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit F.
Services aim to restore, maintain, or improve personal independence and functioning consistent with requirements for learning and development. Services are patterned upon evidence-based or best practice-based models of treatment incorporating principles of “recovery” from symptoms of mental illness and are provided in a less restrictive environment, allowing consumers to receive appropriate level of services. Contracting with NVBH allows the County to achieve cost saving by reducing placements in other higher level/higher cost placements.
HHSA is requesting approval of this amendment which adds $100,000 so NVBH can hire a case manager to provide full time support for non-FSP clients residing in either Pine Tree Garden homes.
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit F.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Department of General Services, Procurement Division.
Department of General Services, Procurement Division.
Competitive Bid Process/Vendor Performance
On December 12, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) for Adult Residential Treatment Services. The proposal submitted by North Valley Behavioral Health was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
HHSA confirms North Valley Behavioral Health has performed satisfactorily on the current agreement.
HHSA confirms North Valley Behavioral Health has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 100,000
- Amount budgeted for expenditure:
- $ 100,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 100,000
Source of Funds for this Expenditure
- MHSA
- $100,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by MHSA. The action increases the contract maximum by $100,000 for a total of $2,236,000 for the period of January 26, 2021 through June 30, 2023. The amount of $100,000 is included in the HHSA adopted budget fiscal year 2022-23. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2020-21 January 26, 2021 through June 30, 2021 |
Fiscal Year 2021-22 July 1, 2021 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through June 30, 2023 |
Total |
| $384,000, prorated based on the date performance commences | $876,000 | $976,000 | $2,236,000 |
This Agreement also includes 2 one-year optional extensions for 2023-24 and 2024-25 in an amount less than or equal to $876,000 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Maximum Agreement Term Extension Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Maximum Payment Obligation Per OY/FY |
| OY/FY 2023-24 | On or before June 30, 2024 |
Less than or equal to $876,000 | Less than or equal to $3,112,000 |
| OY/FY 2024-25 | On or before June 30, 2025 |
Less than or equal to $876,000 | Less than or equal to $3,988,000 |
In no event shall the term of the Agreement extend beyond June 30, 2025 nor shall the total contract maximum exceed the amount of THREE MILLION NINE HUNDRED EIGHTY-EIGHT THOUSAND ($3,988,000) unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Laura Liddicoet | 01/30/2023 01:20 PM |
| County Counsel | Hope Welton | 01/30/2023 02:21 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 11/30/2022 12:53 PM
- Final Approval Date:
- 01/30/2023