Approve first amendment to Agreement No. 24-86 with OLE Health dba CommuniCare OLE to reduce funding in the amount of $1,742,618 for a new contract maximum of $290,606; and shorten the term of the agreement to end on July 31, 2024 for the provision of Navigation Center Services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM) initiative. (No general fund impact) (Sullivan)

Approve first amendment to Agreement No. 24-86 with OLE Health dba CommuniCare OLE to reduce funding in the amount of $1,742,618 for a new contract maximum of $290,606; and shorten the term of the agreement to end on July 31, 2024 for the provision of Navigation Center Services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM) initiative. 

The Drop-In Navigation Center program provides screening, assessments and case management to individuals seeking mental health care in Yolo County. The purpose of the program is to augment those services currently provided by Yolo County Health & Human Services Mental Health clinics, effectively expanding access to both specialty mental health and substance use care through increasing engagement and effective navigation of individuals in need of behavioral health services.  In addition, this program assists to reduce and prevent homelessness, involvement in the criminal justice system, psychiatric hospital admissions and length of stays through encouraging individuals to link with care appropriate to their needs.

The community-based Drop-In Navigation Centers serve Yolo County Adults ages 18 and older. The Centers provide a central location and staff to support three types of consumers:

On or about March 12, 2024, the County entered into an Agreement with CommuniCare OLE with a term of April 1, 2024 through June 30, 2026 for a total contact maximum of $2,033,224. The agreement included 2 optional extensions for 2026-27 and 2027-28.

Due to budget reductions and reduced MHSA funding, HHSA needs to reduce current year funding and end agreements early. HHSA request approval of this amendment which reduces funding for 2024-25, removes funding for 2025-26 and ends the agreement on July 31, 2024.

The performance measures included in this agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures).

County Counsel approved the amendment as to form
General Services Department, Procurement Division

On October 5, 2023, the County via the General Services Department, Procurement Division (GSD) issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Community Based Navigation Center Services. The solicitation was open for 35 days or 5 weeks. On October 17, 2023, GSD and HHSA offered potential bidders an opportunity to ask questions during a bidder’s conference. 

The County received one proposal from this solicitation. GSD reviewed the proposal for minimum requirements and forwarded to the Review Committee, comprised of 2 HHSA Staff and 1 Community Member.

The Review Committee evaluated the proposals and determined that the proposal submitted by OLE Health dba CommuniCare OLE met all the required qualifications necessary to successfully provide these services.  On December 12, 2023, the County issued an Intent to Award letter.   

Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.

Request for Proposals (RFP) Service Requested:
Navigation Center Services

Evaluation Criteria Included in RFP