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Regular-General Government   # 33.
Board of Supervisors
County Administrator
Meeting Date:
09/24/2024
Brief Title
Capital Improvement Plan 2025-2030
From:
Gerardo Pinedo, County Administrator, CAO
Staff Contact:
Cindy Perez, Associate Management Analyst, County Administrator's Office, x5775
Supervisorial District Impact:
Countywide

Subject

Approve the Capital Improvement Plan (CIP) for fiscal years 2025-2030. (No general fund impact) (Pinedo/Perez) (Est. Time: 10 min)

Recommended Action

Approve the Capital Improvement Plan (CIP) for fiscal years 2025-2030.

Strategic Plan Goal(s)

Operational Excellence
In Support of All Goals (Internal Departments Only)

Reason for Recommended Action/Background

The Yolo County, Capital Improvement Plan (CIP) is updated yearly as projects and funding necessitates. The CIP incorporates new projects and updates previously submitted projects. All projects meeting the definition of a capital project are included in the CIP along with project funding details. The County utilizes a rolling five-year CIP, which includes active capital projects and potential capital projects that could be recommended for future implementation. Any new projects greater than $200,000 are contained in the CIP budget. Projects under $200,000 are included in the General Services Department’s annual budget. Considered a strategic planning tool, the Board may use the CIP to prioritize countywide capital projects. The CIP includes facility modifications, infrastructure projects, maintenance, and information systems. The Committee on Capital Investments (CCI) also advises on the issuance of the CIP on an annual basis. Capital Project Managers and staff have provided the most current information available to include in this dynamic document. The Project Summary Tables comprising Chapter 5 in the CIP serve as the consistent mechanism by which we provide project updates to CCI subcommittee members, Capital Project staff, and the Board of Supervisors. In addition, construction projects are tracked using e-Builder, and infrastructure projects are tracked using WinCAMS. These software solutions are designed to provide project management and cost-tracking.

The CIP Finance Plan is created for a three-year fixed period called the CIP Financing Period. This facilitates maintaining each block of financing as separate and distinct, in addition to following the time constraints or requirements associated with certain types of financing, such as bonds. At the end of the three-year financing period, a new CIP Finance Plan will be developed in coordination with Board approval.

The CIP utilizes the following labels to communicate the state of progress and development towards goal completion.
  • Ongoing: A continuous, perpetual cycle of maintenance work.
  • Completed: Fully finished action steps and deliverables.
  • Pending: Near completion, awaiting final motion.
  • In progress: Action has been taken to move towards completion and plans are in motion.
  • Delayed: Halted from progress, postponed until further notice.
  • Not Started: Action will be delegated to initiate this work.
Completed Capital Projects are the following:
  1. Cannabis Division Relocation ($2,446,715)
    Relocation of the Department of Community Services’ Cannabis Division from 120 West Main Street to the East Beamer campus.  A new modular building was constructed to meet the needs of housing this division. The project was finished in March 2024.
     
  2. Virtual Environment ($595,000) 
    This project replaced aging equipment and brings us up to date with the latest virtual server technology, known as Hyper-Converged Infrastructure (HCI), which provides many benefits, including simplified deployments, simplified management, enhanced scalability and reliability, improved performance, and increased agility to meet the needs of the county.
    The final phase of this project was completed in fiscal year 2023-2024.
     
  3. Monroe Jail Showers ($135,000)
    Installed new stainless steel shower pans, plumbing features, and updates to the Monroe Jail shower walls. The final phase of this project was completed in fiscal year 2023-2024.
Some ongoing Capital Projects are:
  1. County Facilities Maintenance
  2. Road Maintenance Projects
Capital Projects that are in progress towards completion for FY 2024-25:
  1. Pacifico Housing Reuse ($148,920)    
    This project consists of reusing Pacifico Housing buildings A and B to house CalWORKs families and renewing spaces on all four floors of the building and remodeling the bottom two floors to provide programmatic support for families. Estimated Project Finish has been updated to this fiscal year (2024-2025).
     
  2. Electric Vehicle Charging Stations
    Additional charging stations are being installed at the Winters Branch Library, the Gonzales Building, 500A Jefferson, and the new Knights Landing Park. The project will be completed by December 31, 2024.
     
  3. East Gibson Reuse
    1. CrisisNow Receiving Center ($2,124,830): A short-term (23-hour) facility to receive and stabilize people in need of mental health support. Substantial completion expected late 2024.
    2. Animal Services ($199,985): Additional functional space for the County’s Animal Service Division. Substantial completion expected late 2024.
       
  4. North Davis Meadows Water Consolidation Project ($8,479,788)
    This project will change the source of the water for the community to provide better-quality potable water to each residence. Construction was anticipated to begin in September 2024; the target completion date is June 2025.
     
  5. Huff’s Corner Levee Raise and Channel Reconfiguration ($5,322,500)
    This project intends to lower the pump in the Pintail well to allow for more water to be available for the community. Project completion expected on November 15, 2024. 
     
  6. Wild Wings County Service Area (CSA): Pintail Well Arsenic Treatment and Electrical Modification ($588,000)
    This project intends to lower the pump in the Pintail well to allow for more water to be available for the community. Substantial completion is expected in FY 2024-25.
     
  7. Knights Landing Community Park ($5,785,330)
    This project consists of the construction of a park in the center of Knights Landing. Project completion is on track for FY 2024-25.
     
  8. Knights Landing Flood Management ($5,856,311)
    The design of levee improvements along the Sacramento River adjacent to the town.
    Estimated Project completion has been updated to FY 2024-25 and is near completion, awaiting final motion.
Finally, some significant actions and events are:
  1. Landfill Groundwater Control ($3,002,000) - Delayed
    This project consists of re-evaluating the current groundwater extraction system and installing an additional groundwater extraction system. An alternative, more cost-effective design, was presented to the Water Board for approval. DIWM is awaiting a scope update from the Water Board.
     
  2. Walnut Park Library ($21,330,051) - In Progress - Started in FY 2023-2024
    Working through land transfer process. Timeline is on track and on budget. Plans and Specifications are pending; contract coming before the Board in November.
     
  3. Historic Courthouse 3rd Floor ($100,000 pending bids) - In Progress - Started in FY 2023-2024
    The third floor of the Historic Courthouse is available for reuse to house County departments.
    This project consists of space planning to identify functions that can occupy this space, construction to establish new office space, rehabilitation to restore the historic courtroom for community use and other related improvements.
Approval of the CIP for fiscal years 2025-2030 does not constitute approval of specific projects within the plan; individual projects still require project approval from the Board. The CIP document is included as Attachment B.

Collaborations (including Board advisory groups and external partner agencies)

Committee on Capital Investments
Community Services
General Services
Innovation and Technology Services
Financial Services

Fiscal Impact

No Fiscal Impact

Fiscal Impact (Expenditure)

Total cost of recommended action:
$    0
Amount budgeted for expenditure:
$    0
Additional expenditure authority needed:
$    0
One-time commitment:
Yes

Source of Funds for this Expenditure

General Fund
$0

Attachments

Form Review

Inbox Reviewed By Date
Cindy Perez (Originator) Cindy Perez 09/19/2024 03:48 PM
Mark Bryan Mark Bryan 09/19/2024 04:04 PM
Yen Nguyen Yen Nguyen 09/19/2024 05:11 PM
Form Started By:
Cindy Perez
Started On:
09/12/2024 03:37 PM
Final Approval Date:
09/19/2024