Consent-General Government # 12.
Board of Supervisors
County Administrator
- Meeting Date:
- 06/24/2025
- Brief Title
- Third Amendment to Agreement No. 1546 with SCI, Inc.
From:
Michael Webb, County Administrator, County Administrator's Office
Staff Contact:
Berenice Espitia, Associate Management Analyst, County Administrator's Office, x8560
Supervisorial District Impact:
Countywide
Subject
Approve third amendment to Agreement No. 1546 with SCI, Inc. extending the term of the agreement through August 31, 2026, to develop engineers' reports and perform Proposition 218 elections for willing fire protection districts. (No general funding impact) (Webb/Espitia)
Recommended Action
- Approve third amendment to Agreement No. 1546 with SCI, Inc. extending the term of the agreement through August 31, 2026, to develop engineers' reports and perform Proposition 218 elections for willing fire protection districts; and
- Authorize the Manager of Procurement to execute the third amendment.
Strategic Plan Goal(s)
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Collaborative Community |
Reason for Recommended Action/Background
Staff recommends that the Board approve the third amendment to the agreement with SCI Consulting to allow time to conclude current Proposition 218 and update assessment fees for No Man's Land and East Davis Fire Protection Districts next summer. This request is for an extension of time only and no additional funds are requested.
Background
In May 2022, the County entered into an agreement with SCI Consulting to develop engineers' reports and perform Proposition 218 elections for willing fire protection districts. This effort was supported by cannabis tax revenues and Contingency Funding. On March 12, 2024, the Board of Supervisors approved the first amendment to Agreement No. 1546 with SCI, Inc., which increased the maximum compensation for Proposition 218 Planning, Assessment Engineering, Balloting, and Community Outreach to $344,527. The agreement term was also extended through June 30, 2025. On November 12, 2024, the Board approved a Second Amendment for a reduction of $21,254 to the SCI, Inc. contract for a total maximum of $332,773 (includes separate a task for Elkhorn FPD Cost-of-Service Study) due to a change in the consultant selected by Clarksburg FPD. In addition, the Board approved Clarksburg FPD's request to use the remaining funds of $21,254 to conduct the election, outreach, collateral materials, etc. with its selected consultant, DCC Engineering Co., Inc. As of today, nine Fire Protection Districts have completed a Proposition 218 election, six of which were successful, and three of which were not. Direct service Fire Protection Districts that successfully pass new Proposition 218 assessments are eligible for County matching funds set aside $1.5M in general fund revenues for rural fire protection sustainability.
The following districts are undertaking Proposition 218 elections this summer (2025):
During the spring/summer of 2023 six (6) Proposition 218 elections were undertaken:
Background
In May 2022, the County entered into an agreement with SCI Consulting to develop engineers' reports and perform Proposition 218 elections for willing fire protection districts. This effort was supported by cannabis tax revenues and Contingency Funding. On March 12, 2024, the Board of Supervisors approved the first amendment to Agreement No. 1546 with SCI, Inc., which increased the maximum compensation for Proposition 218 Planning, Assessment Engineering, Balloting, and Community Outreach to $344,527. The agreement term was also extended through June 30, 2025. On November 12, 2024, the Board approved a Second Amendment for a reduction of $21,254 to the SCI, Inc. contract for a total maximum of $332,773 (includes separate a task for Elkhorn FPD Cost-of-Service Study) due to a change in the consultant selected by Clarksburg FPD. In addition, the Board approved Clarksburg FPD's request to use the remaining funds of $21,254 to conduct the election, outreach, collateral materials, etc. with its selected consultant, DCC Engineering Co., Inc. As of today, nine Fire Protection Districts have completed a Proposition 218 election, six of which were successful, and three of which were not. Direct service Fire Protection Districts that successfully pass new Proposition 218 assessments are eligible for County matching funds set aside $1.5M in general fund revenues for rural fire protection sustainability.
The following districts are undertaking Proposition 218 elections this summer (2025):
- Esparto FPD
- Springlake FPD
- Winters FPD
- Yolo FPD
- Clarksburg FPD (Passed)
During the spring/summer of 2024 three (3) Proposition 218 elections were undertaken:
| Fire District | SFR Rate | Ag. Rate per Acre | Assessment Total | Annual Budget | Election Date | Ballots Cast/ Ballot mail | Yes Votes | No Votes | Pass/Fail |
| Knights Landing | $112 | $2.86 | $137,649 | $419,231 | 8/12/2024 | 86/358 (25%) |
66 (82%) |
20 (18%) |
PASS |
| Madison | $139 | $3.53 | $200,000 | $553,445 | 7/8/2024 | 105/347 (31%) |
71 (59%) |
34 (41%) |
PASS |
| Yolo | $132 | $3.35 | $197,494 | $592,089 | 8/5/2024 | 167/369 (46%) |
121 (47%) |
46 (53%) |
FAIL |
During the spring/summer of 2023 six (6) Proposition 218 elections were undertaken:
| Fire District | SFR Rate | Ag. Rate per Acre | Assessment Total | Annual Budget | Election Date | Ballots Cast/ Ballot mail | Yes Votes | No Votes | Pass/Fail |
| Capay Valley | $118 | $3.00 | $131,514 | $475,212 | 8/14/2023 | 202/448 (42%) |
143 (76%) |
59 (24%) |
PASS |
| Dunnigan | $151 | $3.98 | $294,626 | $721,982 | 7/13/2023 | 175/505 (35%) |
58 (20%) |
117 (80%) |
FAIL |
| Esparto | $141 | $3.59 | $431,085 | $953,610 | 7/13/2023 | 377/1,163 (33%) |
179 (43%) |
198 (57%) |
FAIL |
| Madison | $139 | $3.53 | $216,318 | $560,980 | 7/10/2023 | 121/345 (35%) |
67 (46%) |
54 (54%) |
FAIL |
| West Plainfield | $220 | $5.58 | $232,949 | $820,462 | 7/18/2023 | 65/286 (58%) |
114 (59%) |
51 (41%) |
PASS |
| Willow Oak | $169 | $4.29 | $361,311 | $996,008 | 8/1/2023 | 321/932 (25%) |
195 (65%) |
126 (35%) |
PASS |
Collaborations (including Board advisory groups and external partner agencies)
County Administrator's Office, SCI, Inc., Department of Finance, Fire Protection Districts, and Fire Sustainability Ad Hoc.
Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 0
- Amount budgeted for expenditure:
- $ 0
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- Cannabis Tax
- $0
Further explanation as needed:
No additional funds are requested; the current amendment is to extend time only.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Berenice Espitia (Originator) | Berenice Espitia | 06/16/2025 11:58 AM |
| Mark Bryan | Mark Bryan | 06/16/2025 01:50 PM |
| Michael Webb | Michael Webb | 06/16/2025 04:18 PM |
| County Counsel | Kimberly Hood | 06/16/2025 04:41 PM |
| Yen Nguyen | Yen Nguyen | 06/17/2025 10:27 AM |
- Form Started By:
- Berenice Espitia
- Started On:
- 05/22/2025 03:09 PM
- Final Approval Date:
- 06/17/2025