Consent-General Government # 22.
Board of Supervisors
General Services
- Meeting Date:
- 12/09/2025
- Brief Title
- Approve purchase of various parks capital assets
From:
Ryan Pistochini, Director of General Services, General Services Department
Staff Contact:
Ryan Pistochini, Director of General Services, General Services Department, x5005
Supervisorial District Impact:
Countywide
Subject
Adopt budget resolution in the amount of $120,757 to purchase equipment for County Parks to recognize unanticipated revenue in the parks program and approve an amendment to the County's capital asset list to include the associated Parks assets. (No general fund impact) (4/5 vote required) (Pistochini)
Recommended Action
Adopt budget resolution in the amount of $120,757 to purchase equipment for County Parks to recognize unanticipated revenue in the parks program and approve an amendment to the County's capital asset list to include the associated Parks assets.
Strategic Plan Goal(s)
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Sustainable Environment |
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Operational Excellence |
Reason for Recommended Action/Background
The Department’s average vehicle age is approximately 11 years, which exceeds the County’s recommended standard replacement cycle of 10 years. In addition, essential parks equipment has become increasingly unreliable due to age and wear.
The County recently received one-time, unanticipated revenue in the form of insurance proceeds for a damaged vehicle ($47,668) and refunds from Waste Management for prior overcharges ($73,089) for a total of revenue increase of $120,757. Staff recommend utilizing this unanticipated revenue to replace the damaged Parks Division vehicle, replace two failing mowers that serve multiple park locations, and purchase a gator utility vehicle to support daily operations at Tuli Mem Park (see Att. B). These targeted replacements will improve operational efficiency, reduce maintenance downtime, and enhance service reliability without any impact to the general fund.
The County recently received one-time, unanticipated revenue in the form of insurance proceeds for a damaged vehicle ($47,668) and refunds from Waste Management for prior overcharges ($73,089) for a total of revenue increase of $120,757. Staff recommend utilizing this unanticipated revenue to replace the damaged Parks Division vehicle, replace two failing mowers that serve multiple park locations, and purchase a gator utility vehicle to support daily operations at Tuli Mem Park (see Att. B). These targeted replacements will improve operational efficiency, reduce maintenance downtime, and enhance service reliability without any impact to the general fund.
Collaborations (including Board advisory groups and external partner agencies)
Staff coordinated with the Yolo County Public Agency Risk Management Insurance Authority to secure insurance proceeds for the damaged vehicle. In addition, staff collaborated with the Department of Community Services’ Integrated Waste Management Division to identify and resolve overcharges on the Parks system’s solid waste fees, resulting in a refund to the County.
Competitive Bid Process/Vendor Performance
The capital assets will be purchased using established cooperative contract agreements for vehicles and parks equipment.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 109,654
- Amount budgeted for expenditure:
- $ 25,000
- Additional expenditure authority needed:
- $ 84,654
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Unanticipated Revenue
- $120,757
Further explanation as needed:
The unanticipated revenue consists of a $73,089 refund from Waste Management for overcharges related to solid waste fees at the Cache Creek Campground, and $47,668 in insurance proceeds received for a damaged Parks Division vehicle. This revenue is being recognized as Miscellaneous Revenue and will also increase appropriations for Parks Capital equipment.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Ryan Pistochini (Originator) | Ryan Pistochini | 11/13/2025 11:24 AM |
| Financial Services | David Estrada | 11/13/2025 01:09 PM |
| County Counsel | Phil Pogledich | 11/26/2025 09:14 AM |
| Cindy Perez | Cindy Perez | 11/26/2025 02:15 PM |
- Form Started By:
- Ryan Pistochini
- Started On:
- 10/29/2025 09:42 AM
- Final Approval Date:
- 11/26/2025