Approve fifth amendment to Agreement No. 23-154 with CommuniCare OLE to increase fiscal year (FY) 2025-26 by $80,000 for a new contract maximum of $3,262,611 for the period of July 1, 2023 through June 30, 2026 for the provision of School Based Mental Health Services. (No general fund impact) (Morales)

Approve fifth amendment to Agreement No. 23-154 with CommuniCare OLE to increase fiscal year (FY) 2025-26 by $80,000 for a new contract maximum of $3,262,611 for the period of July 1, 2023 through June 30, 2026 for the provision of School Based Mental Health Services.

The Yolo County K-12 School Partnership integrates mental health services into the school systems by utilizing an integrated systems model and multi-tiered systems of support. This integrated approach blends resources, training, systems, data, and practices to improve outcomes for all children and youth. The program also emphasizes, prevention, early identification, and intervention of the social, emotional, and behavior needs of students, as well as supports outcomes around preventing the development of mental health challenges in children of all ages, improved linkages to mental health services for children and their families, improved mental health wellness, school engagement, and personal, social, and community stability. The primary goal is to ensure that all school-age youth in Yolo County can access mental health services in a safe, comfortable environment that is familiar to them through an improved school-based service delivery system.  

On or about September 24, 2024 Yolo County Health and Human Services Agency (HHSA) amended the Memorandum of Understanding (MOU) with Davis Joint Unified School District (DJUSD) to add a contribution of $100,000 from DJUSD to the funding of the CommuniCare OLE behavioral health staff person at Harper Middle School’s Wellness Center for fiscal year 2024-25.

An amendment to the MOU with DJUSD that adds additional financial contribution from DJUSD to fund the CommuniCare OLE K-12 Davis School Partnership Program contract to sustain the staff person at Harper Middle School’s Wellness Center in the amount of $80,000 for fiscal year 2025-26 will be approved at the March 24, 2026 Board of Supervisors meeting.

This amendment is updating the agreement with CommuniCare OLE to include the contribution of $80,000 from DJUSD to help support the K-12 School Partnership Program.

County Counsel has approved this amendment as to form.
General Services Department, Procurement Division

Request for Proposals (RFP) Service Requested: 
On May 26, 2021, the County issued a competitive solicitation via a request for proposals (RFP) from qualified community-based organizations to provide K-12 school partnership services for the Davis catchment area (Davis Joint Unified School District.) The RFP was open for 44 days, just over 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on June 4, 2021. The County received 2 proposals for the K-12 School Partnership Services for the Davis Unified School District from this solicitation.

The proposal submitted by CommuniCare OLE was selected as one of the top choices by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. 

Additional information regarding the competitive bid process is provided below, including a summary of the RFP evaluation criteria.

Evaluation Criteria Included in RFP

Bids Received

Vendor Performance
Performance Measures are not being changed by this amendment. HHSA confirms that CommuniCare OLE has performed satisfactorily under this agreement. CommuniCare OLE has been providing K-12 School Partnership services to the Davis Joint Unified School District since November 2021. Throughout this time, they have submitted quarterly RBA data illustrating satisfactory service provision. Additionally, they provide quarterly MHSA demographic reports and semi-annual MHSSA data reports.

In FY24-25 CommuniCare OLE served more than 1000 individual students in Tier II and Tier III interventions (group and individual treatment). In the most recent quarters, 100% of students reported satisfaction with their services. Additionally, an average of 70% of students demonstrated a reduction in items needing to be addressed on the Child and Adolescent Needs and Strengths tool. CommuniCare OLE has worked collaboratively with Davis Joint Unified School District to best meet their needs by adjusting staffing models and providing on-campus supports when requested by the district. Specifically, the provision of a full-time Case Manager at the Harper Middle School Wellness Center has been identified as a positive support to both students and staff. The positive impact of having a CommuniCare OLE Case Manager in the wellness center is the reason for this amendment to the budget to sustain that position throughout the duration of this school year. The district has also identified needed support groups for students that this additional revenue will allow CommuniCare OLE to provide