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Topics Of Discussion  
Council Work Session
 
Meeting Date:
02/07/2023
East Sanitary Sewer Extension Project - Award Contract
Submitted By:
Hanane Eisentraut
Department:
Division:
Engineering
Council Committee Review?:
Council Work Session
Date(s) of Committee Review:
02/07/2023
Audio-Visual Needs:
None
Emergency Legislation?:
No
Motion/Ordinance/
Resolution No.:
Agenda Item Description or Legislation Title
East Sanitary Sewer Extension Project - Award Contract
Purpose and Background
Five (5) bids were received for the East Sanitary Sewer Extension Project. Due to inflation and supply chain issues, the bids came in higher than anticipated. The project was bid with a main bid and an alternating bid. The main bid includes the installation of 9,000 feet of large sanitary sewer, 3,200 feet of force main, and two new pump stations. This sanitary sewer installation will start at the Fairborn Wastewater Treatment Plant and go north along the west side of State Route 4 to the Center Point 70 Commercial Park. This work will provide full sanitary service to Center Point 70. The bid for this work is shown on the attached bid sheet. The lowest and best bid for this work was from Helms & Sons at $3,917,449.00.
There was an alternate bid requested that was for installing sanitary sewer on Chambersburg Road starting at State Route 4 and going west up Chambersburg Road approximately 6,300 feet. Unfortunately, the alternate bid came in at $1,515,942.00, making the total bid $5,433,391. This total cost was about $1,000,000 over the City Engineer's estimate. Due to this overage, the installation of the sewer line on Chambersburg Road will not be part of this award and the work will be deferred to a future year.
This legislation will authorize the City Manager to enter into a contract with Helms & Sons Excavating, Inc. as the lowest and best bidder for the main bid for the East Sanitary Sewer Extension Project at a cost not to exceed $4,300,000. The Sewer Capital Fund will be utilized for the construction of this project.
Fiscal Impact
Source of Funds:
Sewer Capital Fund
Cost:
$4,300,000
Recurring Cost? (Yes/No):
No
Funds Available in Current Budget? (Yes/No):
Yes
Financial Implications:
Attachments
Bid Results
Map
Resolution
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