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Agenda for Commissioners Court - Regular Session

NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONERS COURT
January 18, 2022
9:30 A.M.
The Commissioners Court of Williamson County, Texas will meet in regular session in the Commissioners Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1.
Review and approval of minutes.
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 13 )
 
3.
Discuss, consider and take appropriate action on a line item transfer for the Pretrial Services Department.
 

Fiscal Impact


4.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Radio System Enhancement Support for Emergency Communications under RFP #22RFP64.
 
5.
Discuss, consider and take appropriate action on approving annual Liability and Inland Marine Insurance Coverage for Williamson County Hazmat Team (Hazardous Material) from Higginbotham Insurance for the annual premium of $2,726.00.
 

Attachments

 
6.
Discuss, consider, and take appropriate action on approving the agreement between Williamson County and McCoy Rockford Commercial Interiors for office furniture, in the amount of $71,712.14, pursuant to TX-MAS contract #19-7106 valid through 7/16/2022, and authorizing the execution of the agreement.
 

Attachments

 
7.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to solicit and receive sealed proposals for Inmate Phone, Video Visitation and Digital Mail Services under RFP #21RFP62.
 
8.
Discuss, consider and take appropriate action on authorizing the purchasing agent to solicit and receive sealed proposals for Tax Office Payment Processing Services under RFP #22RFP63.
 
9.
Discuss, consider and take appropriate action on accepting a report from Chasco Contractors, Ltd., Change Order No. 3 for the Liberty Hill CSCD Project (418P) This change order is for asphalt paving not included in the original scope of work.  This Change Order is for $49,970 and will require no additional days added to substantial completion.
 

Attachments

 
10.
Discuss, consider and take appropriate action on awarding IFB #22IFB43 Herbicides to the lowest responsive bidder Nutrien Ag Solutions, Inc.
 

Attachments

 
11.
Discuss, consider and take appropriate action on approval of the final plat for the Eastwood Section 6 subdivision – Precinct 4.
 

Attachments

 
12.
Discuss, consider and take appropriate action on approval of the final plat for the Park at Blackhawk IV Phase 9 subdivision – Precinct 4.
 

Attachments

 
13.
Discuss, consider and take appropriate action on approval of the final plat for the Blessing Ranch subdivision – Precinct 2.
 

Attachments

 
REGULAR AGENDA
 
14.
Discuss, consider and take any necessary action to approve an Order for Interment by Cremation of deceased (George L. Farmer) who passed away in Justice of the Peace, Pct. 1 of Williamson County, TX and an inquest has been done by Justice of the Peace, Pct. 2 of Williamson County and the County has discretion to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
 

Attachments

 
15.
To recognize Cynthia Tidwell and Marlen Rossetti for their service and dedication to the Williamson County Clerk's Office resulting in the 2021 Exemplary 5 Star Local Registrar Vital Registration Award by the Texas Department of State Health Services Vital Statistics Section.
 

Attachments

 
16.
9:30 AM – Conduct public hearing relating to a request of County Court at Law #4 to create an Associate Judge position and a court reporter position and to discuss (1) the reason for the position, including the public purpose that will be served by making the change; and (2) the exact amount of the changes, the sources of any additional funds needed, and the terms for distribution of any excess funds that effect and maintain the public purpose to be served by making the payments.
 
17.
Discuss, consider and take appropriate action on creating an Associate Judge position and a Court Reporter position to support County Court at Law #4, required to address the increase in mental health cases due to the COVID-19 pandemic, funded through American Rescue Plan Act (ARPA).
 

Attachments

 
18.
Discuss, consider and take appropriate action to approve a budget in the ARPA (American Rescue Plan Act) Funds for the LE Drop Off Center (445P LE Drop Off Center) in the amount of $45,000.00.
 
19.
Discuss, consider and take appropriate action to increase the budget in the ARPA (American Rescue Plan Act) Funds for 445P CSCD Office Expansion in the amount of $71,690.
 
20.
Discuss, consider and take appropriate action to increase the budget in the ARPA (American Rescue Plan Act) Funds for 445P Special Ops in the amount of $300,000.
 
21.
Discuss, consider and take appropriate action to increase the budget in the ARPA (American Rescue Plan Act) Funds for 445P EMS Generators in the amount of $300,000.
 
22.
Discuss, consider and take appropriate action to increase the budget in the ARPA (American Rescue Plan Act) Funds for 445P CTTC Generator in the amount of $195,000.
 
23.
Discuss, consider and take appropriate action on the engagement of The Law Office of Randy T. Leavitt and Howry, Breen & Herman, LLP  to represent Williamson County and the Williamson County District Attorney in relation to Case No. 5:21-CV-1223-FB; Isabel Longoria and Cathy Morgan v. Warren K. Paxton et al.; In the United States District Court for the Western District of Texas San Antonio Division and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov't Code § 262.024(a)(4).
 

Attachments

 
24.
Consider declaring an emergency and approving a budget amendment to acknowledge additional expenditures for various funds and departments as attached.
 

Attachments

 
25.
Discuss, consider and take appropriate action on ratifying Emergency Environmental Cleaning Services of hazardous material from The Cleaning Guys, LLC, in the amount of $9,381.91, and exempting from competitive bidding per Texas Local Government Code 262.024. (a) (2) [An item necessary to preserve and protect the public health or safety of the residents of the county].
 

Attachments

 
26.
Discuss, consider and take appropriate action on an approval for Juvenile Services to apply for a grant through the Capital Area Council of Governments (CAPCOG) to provide contract services to youth(s).
 

Attachments

 
27.
Discuss, consider and take appropriate action on approving the agreement between Tania Glenn & Associates, P.A. and Williamson County for Psychological Services for the Williamson County Sheriff's Office, and exempting this agreement from competitive bidding requirements as per Texas Local Government Code 262.024 (a)(4) a personal or professional service, and authorizing execution of the agreement.
 

Attachments

 
28.
Receive updates on the Department of Infrastructure projects and issues.
 
29.
Receive the January 2022 Construction Summary Report and PowerPoint Presentation.
 

Attachments

 
30.
Discuss, consider, and take appropriate action regarding Change Order No. 9 in the amount of $182,754.00 for Project 3866 Forest North Phase III (DeNucci Constructors), a Road Bond project in Commissioner Pct. 1 P:225 Funding Source: Road Bond.
 

Attachments

 
31.
Discuss, consider, and take appropriate action on awarding a Construction Services Contract to Montes Construction and authorizing the execution of the agreement.  Funding Source: Road Bond P463.
 

Attachments

 
32.
Discuss, consider, and take appropriate action on approving the quote between Blade Group, LLC and Williamson County for Limestone Rock Asphalt in the amount of $114,253.20 pursuant to BuyBoard Contract #612-20 and authorizing the purchase.
 

Attachments

 
33.
Discuss, consider and take appropriate action on 4 claims for moving expenses related to the right of way acquisition on Sam Bass Road--Parcel 13. Funding Source: Road Bonds P462
Unit E23- Nelson
Unit E06- Truex
Unit O29- Martin
Unit D01- Bode
 

Attachments

 
34.
Discuss, consider and take appropriate action on a temporary right of entry agreement with Clayton Properties Group Inc. d/b/a Brohn Homes for the SE Loop Segment 2 project. 
 

Attachments

 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
35.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: CR 278
    d)    Discuss the acquisition of real property for County Facilities.
    e)    Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    f)     Discuss the acquisition of real property for SH 29 @ DB Wood.
    g)    Discuss the acquisition of real property for CR 366. 
    h)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    i)     Discuss the acquisition of real property for CR 111.
    j)     Discuss the acquisition of real property for Corridor H
    k)    Discuss the acquisition of real property for future SH 29 corridor. 
    l)     Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    m)   Discuss the acquisition of right-of-way for Corridor C.
    n)    Discuss the acquisition of right-of-way for Corridor F.
    o)    Discuss the acquisition of right-of-way for Corridor D.
    p)    Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    q)    Discuss the acquisition of right-of-way for Reagan extension.
    r)     Discuss the acquisition of real property near Justice Center. 
    s)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    t)     Discuss the acquisition of the MKT Right of Way
    u)    Discuss acquisition of drainage easement in relation to County Road 176
    v)    Discuss acquisition of right of way for Corridor E.


B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)
    c)    Discuss property usage at Longhorn Junction
    d)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    e)    Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
    f)     Discuss the sale of property located at 900 S Main St., Taylor, 76574
    g)    Discuss the sale of 106 Dana Drive, Hutto, Texas
    h)    Discuss the sale of property located adjacent to the existing Williamson County EMS Bay/SO and MOT building at 1801 E. Settlers Boulevard, Round Rock, Texas

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
D.     Discuss the Cobb Cavern Conservation Easement Amendment and potential acquisition.
 
36.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
    a)    Project Red Hot Chili Pepper
    b)    Project Flex Power
    c)    Project Pearson Ranch
    d)    Project Fittipaldi 
    e)    Project Venture
    f)     Project 007
    g)    Project Acropolis
 
37.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
f) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
g) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.;   In the United States District Court for the Western District of Texas, Austin Division.
h)  Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
i) Civil Action No. 1:21-CV-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District Of Texas, Austin Division.
j) Shamona Harris - EEOC Charge #451-2021-00812.
k) Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
l) Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas; Robert Chody, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
m) Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff's Office et al.; In the United States District Court for the Western District Of Texas, Austin Division.
n) EEOC Charge of Discrimination #451-2021-01357 – Jesse Gomez.
o) Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District Of Texas, Austin Division.
p) Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
q) Kelli Bomer - EEOC Charge #451-2021-00920.
r) Gary Haston - EEOC Charge #451-2021-01145.
s) Civil Action No. 1:21-CV-480; Gloria Cowin, Individually and on behalf of the Estate Of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
t) Civil Action No. Civil Action No. 21-481; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
u) Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
v) Jacqueline Robinson -  EEOC Charge # 451-2021-01742.
w) Williamson County Landfill Operation Agreement Terms and Conditions.
x) Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In The United States District Court for the Western District of Texas, Austin Division.
y) Legal matters pertaining to the Emergency Communications Department.
z) Legal matters pertaining to the GardaWorld contract.
aa) Case No. 5:21-cv-1223-FB Isabel Longoria and Cathy Morgan v. Warren K. Paxton et al., In the United States District Court for the Western District of Texas San Antonio Division.
 
38.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov't Code Section 2059.055(b); and/or (3)  the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov't. Code § 551.089).
 
39.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
40.
Discuss and take appropriate action concerning economic development.
 
41.
Discuss and take appropriate action concerning real estate.
 
42.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
f) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
g) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.;   In the United States District Court for the Western District of Texas, Austin Division.
h)  Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
i) Civil Action No. 1:21-CV-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District Of Texas, Austin Division.
j) Shamona Harris - EEOC Charge #451-2021-00812.
k) Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
l) Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas; Robert Chody, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
m) Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff's Office et al.; In the United States District Court for the Western District Of Texas, Austin Division.
n) EEOC Charge of Discrimination #451-2021-01357 – Jesse Gomez.
o) Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District Of Texas, Austin Division.
p) Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
q) Kelli Bomer - EEOC Charge #451-2021-00920.
r) Gary Haston - EEOC Charge #451-2021-01145.
s) Civil Action No. 1:21-CV-480; Gloria Cowin, Individually and on behalf of the Estate Of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
t) Civil Action No. Civil Action No. 21-481; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
u) Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
v) Jacqueline Robinson -  EEOC Charge # 451-2021-01742.
w) Williamson County Landfill Operation Agreement Terms and Conditions.
x) Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In The United States District Court for the Western District of Texas, Austin Division.
y) Legal matters pertaining to the Emergency Communications Department.
z) Legal matters pertaining to the GardaWorld contract.
aa) Case No. 5:21-cv-1223-FB Isabel Longoria and Cathy Morgan v. Warren K. Paxton et al., In the United States District Court for the Western District of Texas San Antonio Division.
 
43.
 
44.
Comments from Commissioners.
 
45.
Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting's Agenda.  During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes.  Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period.  Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 14th day of January, 2022 at 5:00 P.M. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.