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Agenda for Commissioners Court - Regular Session

NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONERS COURT
May 24, 2022
9:30 A.M.
The Commissioners Court of Williamson County, Texas will meet in regular session in the Commissioners Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1.
Review and approval of minutes.
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 21 )
 
3.
Discuss, consider, and take appropriate action on a line item transfer for the Sheriff's Office.
 

Fiscal Impact


4.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
 

Attachments

 
5.
Discuss, consider, and take appropriate action on accepting a donation of Gumbo's $100.00 gift card in support of Williamson County Sheriff's Victim Services (pursuant to Tex. Loc. Gov't Code 81.032).
 
6.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, April 2022 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
 

Attachments

 
7.
Discuss, consider, and take appropriate action canceling Commissioners Court for Tuesday, July 5, 2022.
 
8.
Discuss, consider and take appropriate action on approval of Termination of Risk Consulting Contract with McGriff, Seibels & Williams effective May 31, 2022 and authorizing the execution of the termination.
 

Attachments

 
9.
Discuss, consider and take appropriate action on awarding RFP #22RFP79 Broker of Risk Coverage to the highest scoring proposer McGriff Insurance Services, Inc., and authorizing the execution of ensuing agreement.
 

Attachments

 
10.
Discuss, consider, and take appropriate action on approving the Agreement for Fence Line Clearing and Related Services with Texas Ranch Enhancements, LLC in the not-to-exceed amount of $9,750.00 and authorizing the execution of this agreement. Funding Source is P594.
 

Attachments

 
11.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Camp Twin Lakes Pedestrian Bridge, under IFB 22IFB51. Funding Source is P555.
 
12.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed qualifications for Psychiatric Services for Emergency Services under RFQ #22RFSQ100.
 
13.
Discuss, consider, and take appropriate action on approving the agreement between Williamson County and Knight Security Systems for the Wireless Communications Camera Addition, in the total amount of $3,592.58 with an annual recurring amount of $360.00, pursuant to the DIR-CPO 4494 contract, and authorizing the execution of the agreement.
 

Attachments

 
14.
Discuss, consider, and take appropriate action on approving Addendum to Attachment B – Compensation and Fee Schedule with Material for The Door Co. as associated with Contract #22RFP32, originally awarded on December 14, 2021, agenda item #44, to include solicitation document with the noted percentage of mark-up for materials required for remedial repairs not covered under the quarterly or annual services and authorize the execution of the addendum.
 

Attachments

 
15.
Discuss, consider, and take appropriate action on r ejecting proposal(s) submitted on RFP #22RFP90 Champion Park Parking Lot Improvements and Landscaping and request that information related to competition be excepted pursuant to Texas Government Code 552.104 and authorize the Purchasing Agent to advertise and receive sealed proposals under the new RFP #22RFP119. Funding Source: P552
 

Attachments

 
16.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Aggregates Surface Treatment Type D for Road and Bridge Department under IFB #22IFB114.
 
17.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Asphalt Mixes for Road and Bridge Department, under IFB #22IFB116.
 
18.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 1 under Williamson County Contract between WSB & Associates, Inc. and Williamson County dated March 9, 2021 for CR 201 (CR 200 to Umbrella Sky) Phase 1. This supplemental is to extend the expiration date to December 31, 2022 and increase the maximum amount payable to $144,075.00. Funding source: P499
 

Attachments

 
19.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 3 to Work Authorization No 1 under Williamson County Contract between Diamond Surveying, Inc. and Williamson County dated May 19, 2020 for On Call Professional Surveying Services. This supplemental is to increase the maximum amount payable to $150,000.00. Funding source: 01.0200.0210.004150.
 

Attachments

 
20.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for IFB Corridor C / SH 29 Bypass, under 22IFB117. Funding Source is P459.
 
21.
Discuss, consider and take appropriate action on approval of the final plat for the Pleasantville subdivision – Precinct 4.
 

Attachments

 
REGULAR AGENDA
 
22.
Discuss, consider and take appropriate action regarding the allocation of American Rescue Plan Act (ARPA) funds for water and wastewater projects.
 

Attachments

 
23.
Consider, discuss, and take appropriate action on the appointment of Josh Renner, Williamson County's Environmental Program Manager to the Clean Air Coalition Advisory Committee (CACAC) of the Capital Area Council of Governments (CAPCOG).
 

Attachments

 
24.
Discuss, consider and take appropriate action regarding the engagement of the law firm of Nossaman, LLP to represent Williamson County in pursuing legal action against the U.S. Fish and Wildlife Service and related parties in connection with critical habitat designation for the Georgetown salamander and Salado salamander; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov't Code § 262.024(a)(4).
 

Attachments

 
25.
Discuss, consider and take appropriate action on the engagement of the law firm of Carter Arnett PLLC to represent Steve Deaton, a former employee of the Williamson County Sheriff's Office, in relation to Civil Action No. 1:21-cv-00374-RP;  Gary Watsky v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov't Code § 262.024(a)(4).
 

Attachments

 
26.
Discuss, consider and take appropriate action on an updated State Plan of Operation (SPO) Agreement between the State of Texas and the Williamson County Sheriff's Office with respect to excess Department of Defense (DOD) personal property transferred pursuant to 10 U.S.C. 2576a.
 

Attachments

 
27.
Discuss, consider, and take appropriate action on authorizing a blanket purchase order for fuel to Fuelman Fuel Cards in the amount of $155,000.00 as per Omnia National Contract #R161501 with Fleetcor Technologies.
 
28.
Discuss, consider, and take appropriate action on awarding RFP #22RFP98 Construction Manager at Risk (CMAR) for River Ranch Park Closeout to Chasco Constructors, Ltd, LLC and authorize the execution of the agreement between Williamson County and the CMAR. Funding Source is P315.
 

Attachments

 
29.
Discuss, consider, and take appropriate action to ratify Purchase Order (PO) #180688 in the amount of $163,680.00 for RA-BLK Road Rescue Asphalt Repair, via BuyBoard Contract# 612-20, from Blades Group LLC.
 

Attachments

 
30.
Discuss, consider and take appropriate action on a real estate contract with Herbert Wayne Raesz and Karen D. Raesz for 0.117 acres for right of way, 0.051 acres for a drainage easement and 0.071 acres for a temporary construction easement needed on Southeast Loop (Segment 2). (Parcel 85) Funding Source: Road Bonds P392
 

Attachments

 
31.
Discuss, consider and take appropriate action on a TXDOT Resolution for an AFA Amendment #1 for the CR 366 Project, Road Bond Project, P296.
 

Attachments

 
32.
Discuss, consider and take appropriate action on a real estate contract and leaseback agreement with Stephen and Candice Walker for right of way needed on the SE Loop Segment 2 project (Parcel 48). Funding Source: Road Bonds P392
 

Attachments

 
33.
Discuss, consider and take appropriate action on an Amendment No, 1 Grant Agreement with Texas Water Development Board (TWDB) for the Atlas 14 Floodplain Mapping Study.Funding Source: LRTP/CIP: P583
 

Attachments

 
34.
Discuss, consider and take appropriate action on a resolution determining the necessity and authorizing the use of eminent domain to condemn 0.493 acres (parcel 4) and 0.709 acres (parcel 5) required for the construction of County Road 332. (Rosa Aguado and Pedro Aguado/ Parcel 4 and 5) Funding Source: Road Bonds P366
 

Attachments

 
35.
Discuss, consider and take appropriate action on a resolution determining the necessity and authorizing the use of eminent domain to condemn 0.279 acres required for the construction of County Road 404. (Estate of Tony Daniel Michalik/Parcel 11) Funding Source: Road Bonds P390
 

Attachments

 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
36.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
     a)   Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
     b)   Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: CR 332
     d)   Discuss the acquisition of real property for County Facilities.
     e)   Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
      f)   Discuss the acquisition of real property for Bud Stockton Extension.
     g)   Discuss the acquisition of real property for CR 305/307. 
     h)   Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
      i)   Discuss the acquisition of real property for CR 111.
      j)   Discuss the acquisition of real property for Corridor H
     k)   Discuss the acquisition of real property for future SH 29 corridor. 
      l)   Discuss the acquisition of right-of-way for Hero Way.
    m)   Discuss the acquisition of right-of-way for Corridor C.
     n)   Discuss the acquisition of right-of-way for Corridor F.
     o)   Discuss the acquisition of right-of-way for Corridor D.
     p)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
     q)   Discuss the acquisition of right-of-way for Reagan extension.
     r)    Discuss the acquisition of real property near Justice Center. 
     s)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
      t)   Discuss the acquisition of the MKT Right of Way
     u)   Discuss acquisition of right of way for Corridor E.
     v)   Discuss acquisition of right of way for County Road 245.
     w)  Discuss acquisition of right of way for CR 401/404.
      x)  Discuss acquisition of right of way for Liberty Hill Bypass.


B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)
    c)    Discuss property usage at Longhorn Junction
    d)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    e)    Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
    f)     Discuss the sale of property located at 900 S Main St., Taylor, 76574
    g)    Discuss the sale of 106 Dana Drive, Hutto, Texas
    h)    Discuss the sale of property located adjacent to the existing Williamson County EMS Bay/SO and MOT building at 1801 E. Settlers Boulevard, Round Rock, Texas

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
D.     Discuss the Cobb Cavern Conservation Easement Amendment and potential acquisition.
 
37.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
    a)  Project Red Hot Chili Pepper
    b)  Project Flex Power
    c)  Project Pearson Ranch
    d)  Project Fittipaldi 
    e)  Project Venture
    f)   Project 007
    g)  Project Acropolis
    h)  Project Crystal Lagoon
    i)   Project Phantom
    j)   Project World
 
38.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1.  Civil Action No. 1:18-cv-49; Troy Mansfield v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
2.  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al.; In the District Court of Williamson County, Texas
3.  Civil Action No. 1:20-cv-00842; SonWest Co. v. J. Terron Evertson, in his official capacity as Williamson County Engineer, et al.;  In the United States District Court for the Western District of Texas, Austin Division
4.  Civil Action No. 1:21-cv-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
5.  Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
6.  Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff's Office et al.; In the United States District Court for the Western District of Texas, Austin Division
7.  Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
8.  Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
9.  Civil Action No. 1:21-cv-480; Gloria Cowin, Individually and on behalf of the Estate of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
10. Civil Action No. 1:21-00481-LY; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
11. Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
12. Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In the United States District Court for the Western District of Texas, Austin Division
13. Civil Action No. 5:21-cv-1223-FB; Isabel Longoria and Cathy Morgan v. Warren K. Paxton et al.; In the United States District Court for the Western District of Texas, San Antonio Division
14. Cause No. 22-0159-C395; Gary Watsky v. Williamson County Sheriff Mike Gleason et al.; In the 395 th District Court of Williamson County, Texas
15. Cause No. 2022CI0574; Chris Noel Carlin v. Jacquelyn F. Callanen, et al.; 408th District Court, Bexar County, Texas
16. Cause No. 22-0372-C425; Ryan Gallagher, Contestant v. Bill Gravell, In his official capacity as Williamson County Judge; 425th Judicial District Court, Williamson County, Texas
17.  Cause Number: 3SC-22-0044; James M. Martin and Rebecca S. Martin v. Williamson County Regional Animal Shelter; In The Justice Court Precinct Three of Williamson County, Texas
18. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
c. EEOC/TWC matters:
1.  EEOC Charge #451-2021-00812 – S.H.
2.  EEOC Charge #451-2021-00920 – K.B.
3.  EEOC Charge #451-2021-01357 – J.G.
4.  EEOC Charge #451-2021-01145 – G.H.
5.  EEOC Charge #451-2021-01742 – J.R.
d. Claims:
1.Property damage claim by Erica Walls 
e. Other:
1.  Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
2.  Legal matters pertaining to the Emergency Communications Department.
3.  Legal matters pertaining to the GardaWorld contract.
4.  Legal matters pertaining to Solara at Highland Horizon Condominium Project
5.   Legal matters relating to U.S. Fish and Wildlife Service's Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders
 
39.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov't Code Section 2059.055(b); and/or (3)  the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov't. Code § 551.089).
 
40.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
41.
Discuss and take appropriate action concerning economic development.
 
42.
Discuss and take appropriate action concerning real estate.
 
43.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1.  Civil Action No. 1:18-cv-49; Troy Mansfield v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
2.  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al.; In the District Court of Williamson County, Texas
3.  Civil Action No. 1:20-cv-00842; SonWest Co. v. J. Terron Evertson, in his official capacity as Williamson County Engineer, et al.;  In the United States District Court for the Western District of Texas, Austin Division
4.  Civil Action No. 1:21-cv-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
5.  Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
6.  Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff's Office et al.; In the United States District Court for the Western District of Texas, Austin Division
7.  Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
8.  Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
9.  Civil Action No. 1:21-cv-480; Gloria Cowin, Individually and on behalf of the Estate of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
10. Civil Action No. 1:21-00481-LY; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
11. Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
12. Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In the United States District Court for the Western District of Texas, Austin Division
13. Civil Action No. 5:21-cv-1223-FB; Isabel Longoria and Cathy Morgan v. Warren K. Paxton et al.; In the United States District Court for the Western District of Texas, San Antonio Division
14. Cause No. 22-0159-C395; Gary Watsky v. Williamson County Sheriff Mike Gleason et al.; In the 395 th District Court of Williamson County, Texas
15. Cause No. 2022CI0574; Chris Noel Carlin v. Jacquelyn F. Callanen, et al.; 408th District Court, Bexar County, Texas
16. Cause No. 22-0372-C425; Ryan Gallagher, Contestant v. Bill Gravell, In his official capacity as Williamson County Judge; 425th Judicial District Court, Williamson County, Texas
17.  Cause Number: 3SC-22-0044; James M. Martin and Rebecca S. Martin v. Williamson County Regional Animal Shelter; In The Justice Court Precinct Three of Williamson County, Texas
18. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
c. EEOC/TWC matters:
1.  EEOC Charge #451-2021-00812 – S.H.
2.  EEOC Charge #451-2021-00920 – K.B.
3.  EEOC Charge #451-2021-01357 – J.G.
4.  EEOC Charge #451-2021-01145 – G.H.
5.  EEOC Charge #451-2021-01742 – J.R.
d. Claims:
1.Property damage claim by Erica Walls 
e. Other:
1.  Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
2.  Legal matters pertaining to the Emergency Communications Department.
3.  Legal matters pertaining to the GardaWorld contract.
4.  Legal matters pertaining to Solara at Highland Horizon Condominium Project
5.  Legal matters relating to U.S. Fish and Wildlife Service's Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders
 
44.
 
45.
Comments from Commissioners.
 
46.
Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting's Agenda.  During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes.  Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period.  Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 20th day of May 2022 at 5:00 P.M. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.