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Agenda for Commissioners Court - Regular Session

NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER'S COURT
NOVEMBER 8TH, 2016 
9:30 A.M.

The Commissioner's Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1.
Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 13 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Elections.
 

Fiscal Impact


6.
Discuss, consider and take appropriate action on a line item transfer for the 368th Judicial District Court.
 

Fiscal Impact


7.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
 

Fiscal Impact


8.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
 

Fiscal Impact


9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (4) Chairs and (2) Copier's (complete list attached) pursuant to Tx. Local Gov't code 263.152.
 

Attachments

 
10.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
 

Attachments

 
11.
Discuss, consider and take appropriate action on approval of the final plat for the Santa Rita Ranch Phase 1 Section 1D subdivision - Pct 3.
 

Attachments

 
12.
Discuss, consider and take appropriate action on approval of the amended plat for the Rancho Sienna Sec 4 Ph 1 subdivision - Pct 3. 
 

Attachments

 
13.
 Discuss, consider and take appropriate action on approval of the final plat for the Windmill Acres Subdivision - Pct 2.
 

Attachments

 
REGULAR AGENDA
 
14.
Acknowledge County Attorney employees for the Certification of "Basic Instructor Proficiency" from Texas Commission on Law Enforcement(TCOLE).
 
15.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
 
16.
Discuss, consider and take appropriate action on the transfer of 2013 Road Bond per the recommendations of Mike Weaver, Road Bond Manager in the amount of $1,700,000.00 from Non-Department (P290) to Arterial H Extension (P276).
 
 

Attachments

 
17.
Discuss, consider and take appropriate action on the transfer of 2006 Road Bond per the recommendations of Mike Weaver, Road Bond Manager in the amount of $250,000.00 from Non Department (P156) to CR 111 Extension (P249), $700,000.00 from Non-Department (P156) to Forest North Drainage Improvements (P255), $850,000.00 from Non-Department (P156) to Inner Loop at Wilco Way (P226).
 
 

Attachments

 
18.
Discuss and take appropriate action on a Real Estate Contract with Janie R. Barron for ROW needed on CR 101. (PARCEL 42)
 

Attachments

 
19.
Discuss, consider and take any appropriate action regarding application and indemnification agreement forms for issuance of event catering permits to support operations of the Williamson County Expo Center, including but not limited to delegation of signing authority to Parks Department Head or Expo Center General Manager for the county on approved forms on condition that forms are not changed (any changes to the forms will require additional commissioners court approval).
 

Attachments

 
20.
Discuss, consider and take appropriate action on approving changes to the un-allocated funds policies and procedures.
 
21.
Discuss, consider and take appropriate action on approving four part-time Juvenile Supervision Officer positions in Juvenile Services, funded by JJAEP Tier II funds, entity 0571.
 
22.
Discuss, consider, and take appropriate action on a contract with the Texas Department of Public Safety for two (2) full time equivalents (FTEs) as Forensic Scientists.
 

Attachments

 
23.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Celebration Church (annual renewal for traffic control and security during various church services).
 

Attachments

 
24.
Discuss, consider and take appropriate action on authorizing the County Judge to execute the Amendment to the Aetna Life Insurance Company ("Aetna") as an Amendment to Services Agreement Number (MSA) 866349  (the Services Agreement) between Aetna and Williamson County.  This Amendment is to enroll Williamson County in the Teladoc, Inc. ("Teladoc") program in accordance with the terms and conditions stated in this Amendment which are hereby incorporated as part of the Services Agreement to be effective on January 1, 2017.
 

Attachments

 
25.
Discuss, consider and take appropriate action on the Tobacco Fund Balance Policy, as stated in the Budget Order Section IV Financial Policies.
 

Attachments

 
26.
Discuss and take action to approve Letter of Agreement with the Office of Court Administration regarding long distance services for the IV-D court.
 

Attachments

 
27.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive bids for the purchase of Crushed Granite Base materials for use within the Road and Bridge Division of Williamson County, IFB #1611-125.
 

Attachments

 
28.
Discuss, consider and take appropriate action on approving the Contract Amendment and Supplemental Agreement for the Engineering Design Services for the Repair of San Gabriel Ranch Road (Contract 1511-030) with Freese and Nichols, Inc.
 

Attachments

 
29.
Discuss, consider and take appropriate action on approving expenditures to make repairs to a water leak at the Jail House in the boiler room, as well as needed repairs to valves.  Repairs to be completed per proposal from Mtech in the amount of $16,750.00, under TXMAS-15-03FACO1. 
 

Attachments

 
30.
Discuss, consider and take appropriate action on authorizing the renewal of Fuel, Contract Number 1510-018, for the same pricing, terms and conditions as the existing Contract, for the term of December 1, 2016 - November 30, 2017 with Triple S Fuel - A Division of Texas Enterprises, Inc.
 

Attachments

 
31.
Discuss, consider, and take appropriate action on awarding RFQ#1507-017, Construction Material Testing/Inspection for Williamson County North Campus Facilities with Raba Kistner, Inc. and authorizing the County Judge to execute professional services agreement.
 

Attachments

 
32.
Discuss, consider, and take appropriate action on approving agreement between Mtech and Williamson County to replace three (3) 750,000 Hydronic boilers in the Williamson County Justice Center, in the amount of $114,750  pursuant to TXMAS contract# TXMAS-15-03FAC01.
 

Attachments

 
33.
Discuss, consider and take appropriate action on authorizing the renewal of Lenel software support, for the same pricing, terms and conditions as the existing contract for the term of December 2016 - December 2017 with Stanley Security.
 

Attachments

 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
34.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Fiji
    e)    Leander Medical Center
    f)    Project Monkey
 
35.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss proposed acquisition of property for right-of-way for Mays St. Extension 
    b)    Discuss proposed acquisition of property for proposed SH 29 project.
    c)    Discuss proposed acquisition of property for SW 183 and SH 29 Loop. 
    d)    Discuss possible acquisition of property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: IH-35 at Ronald Reagan Blvd.
    g)    Discuss the acquisition of real property: CR 111
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property: landfill properties
    j)    Discuss the acquisition of real property: Inner Loop.
    k)    Discuss the acquisition of real property for County Facilities.
    l)    Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop)
    m)    Discuss the acquisition of real property on CR 305. 
    n)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    o)    Discuss the acquisition of real property: Arterial H
    p)    Discuss the acquisition of easements on the Forest North project.
    q)    Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    r)    Discuss utilities for CR  305 at IH 35 and Reagan at IH35 projects.
    s)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    t)    Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision.

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss proposed sale of excess right of way on CR 107

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
 
36.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f)  County Road 241 utility and Right-of-Way Issues and matters;
g)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419 th Judicial District Court of Travis County
i)  Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
j)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
k)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l)  Claims of Texas Association for Children and Families
m)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
n)  Legislative changes to firearms laws and possession of firearms on county property
o)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff's Department, In The United States District Court For The Western District Of Texas, Austin Division
p)  LCRA's proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
q)  Notice of claim and demand of Morgan Lee Roach.
r)  Labor and employment law review of Employee Policy Manual provisions and amendments.
s)  Berry Springs Park and Preserve pipeline
t)  Discuss subrogation claims related to medical claims incurred during the County's contract with Allegiance Benefit Plan Management (TPA).
u) Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas
x)  Suit for declaratory judgment by the County Attorney's Office on behalf of Emergency Services to challenge the Attorney General's ruling in AG Letter Ruling No. OR2016-14927.
y)  Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
 
37.
 
38.
 
REGULAR AGENDA (continued)
 
39.
Discuss and take appropriate action concerning economic development.
 
40.
Discuss and take appropriate action concerning real estate.
 
41.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
 
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f)  Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g)  County Road 241 utility and Right-of-Way Issues and matters;
h)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i)  Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419 th Judicial District Court of Travis County
j)  Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k)  Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
l)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
m)  Claims of Texas Association for Children and Families
n)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
o)  Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities.
p)  Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff's Department, In The United States District Court For The Western District Of Texas, Austin Division
q)  LCRA's proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor.
r)  Notice of claim and demand of Morgan Lee Roach.
s)  Berry Springs Park and Preserve pipeline
t)  Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County's contract with Allegiance Benefit Plan Management (TPA).
u)  Discuss requirements related to health benefit plan.
v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas
x) Suit for declaratory judgment by the County Attorney's Office on behalf of Emergency Services to challenge the Attorney General's ruling in AG Letter Ruling No. OR2016-14927.
y)  Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
 
42.
 
43.
Comments from Commissioners.
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.